CK Council WatchA plain-language, evidence-linked record of Chatham-Kent council decisions.

Issue Timeline: procurement

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Full evidence timeline (the richer view). For a compact one-line list, see the issue summary.

Snapshot

304 civic action(s) on procurement across 73 meeting(s) (2022-11-21 to 2026-07-13).

Timeline

2022-11-21 — Council Meeting - November 21 2022 (Minutes)

Tender Award T22-316 Material Supply and Delivery (Mount Creek Drain) (motion; carried)

Tender Award for T22-316: Material Supply and Delivery

Source: Council Meeting - November 21 2022 (Minutes) — Item 13a

Purchase of One Articulating Bucket Truck (motion; carried)

Purchase of One Articulating Bucket Truck

Source: Council Meeting - November 21 2022 (Minutes) — Item 13b

Single Source RFP R22-253 Housing Support and Service Navigation for Urban Indigenous Community Members (motion; carried)

RFP R22-253 Housing Support and Service Navigation for Urban Indigenous Community Members

Source: Council Meeting - November 21 2022 (Minutes) — Item 13c

Pickleball Courts Tender (Community Building Fund) (vote; carried (18-0))

The tender be awarded to Westhoek Construction as the lowest bidder for construction of a total of 8 pickleball courts in the communities of Blenheim, Dresden, Tilbury and Wallaceburg in the amount of $627,581.70 (HST included.)

Source: Council Meeting - November 21 2022 (Minutes) — Item 13d

T22-283 Courthouse Roof Replacement (motion; carried)

Courthouse Roof Replacement

Source: Council Meeting - November 21 2022 (Minutes) — Item 13e

2022-12-05 — Council Meeting - December 5 2022 (Minutes)

Tender Award T22-322 Transit Shelter Maintenance and Repairs (motion; carried)

Tender Award T22-322, Transit Shelter Maintenance and Repairs

Source: Council Meeting - December 5 2022 (Minutes) — Item 15a

Contract Award T22-127-F Concrete Curb, Sidewalk and Driveway Repairs (motion; carried)

Contract Award T22-127-F Concrete Curb, Sidewalk and Driveway Repairs

Source: Council Meeting - December 5 2022 (Minutes) — Item 15b

T22-356 Janitorial Services, Housing Assets (motion; carried)

T22-356 Janitorial Services, Housing Assets

Source: Council Meeting - December 5 2022 (Minutes) — Item 15c

Hexagon iCAD solution for Next Generation 9-1-1 (vote; carried (16-0))

The Hexagon iCAD licenses and hardware required for the Next Generation 9-1-1 backup site, be sole sourced to Hexagon Safety at a cost of $142,570.

Source: Council Meeting - December 5 2022 (Minutes) — Item 15d

Additional Work Q22-308 Pool Liner Replacement, Howard Community Pool, Ridgetown (motion; carried)

Replacement of Pool Liner at Howard Community Pool, Ridgetown

Source: Council Meeting - December 5 2022 (Minutes) — Item 16b

Radio Communications equipment for Next Generation 9-1-1 (motion; carried)

Radio Communications equipment for Next Generation 9-1-1

Source: Council Meeting - December 5 2022 (Minutes) — Item 17d

2023-01-16 — Combined Council Meeting - January 16 2023 (Minutes)

Tender Award T22-358 - Thames River Slope Stability, Riverview Line, Raleigh (vote; carried (17-0))

The tender in the amount of $1,806,625.47, including HST for the Thames River Slope Stability

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 16(a)

Tender Award T22-233 - McDougall Line Bridge Replacement, Tilbury East (motion; carried)

McDougall Line Bridge over Government Drain #1

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 16(b)

Single Source R22-351 - Attends Brand Incontinence Products (motion; carried)

Single Source R22-351 Provision of Attends Brand Incontinence Products

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 16(c)

Cooperative Purchase - Electronic Medical Records System, CK Public Health (motion; carried)

Electronic Medical Records System for Chatham-Kent Public Health

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 19(d)

Affordable Housing Development RFP Pre-Design - CMHC SEED Funding (motion; carried)

Canada Mortgage and Housing Corporation (CMHC) SEED Funding

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 21(b)

Dietary Services Management - Riverview Gardens Long Term Care (motion; carried)

Delivery of Dietary Services Management, Riverview Gardens Long Term Care Home

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 21(c)

2023-02-06 — Council Meeting - February 6 2023 (Minutes)

RFP Award R22-368 - Engineering for Elizabeth/Lisgar Reconstruction, Wallaceburg (motion; carried)

Request for Proposal Award: R22-368 Consulting Engineering Services for Elizabeth Street and Lisgar Street Reconstruction, Community of Wallaceburg

Source: Council Meeting - February 6 2023 (Minutes) — Item 15(a)

RFP Award R22-363 - Engineering for Sydenham River Slope Stabilization (motion; carried)

Request for Proposal Award: R22-363 Engineering Services for Sydenham River Slope Stabilization, Glasgow Line and Short Line, Communities of Chatham Township and Camden

Source: Council Meeting - February 6 2023 (Minutes) — Item 15(b)

Contract Award T22-360 - Chatham Public Works Garage (vote; carried (17-0))

The contract in the amount of $5,856,790 (including H.S.T.) for work associated with T22-360

Source: Council Meeting - February 6 2023 (Minutes) — Item 15(c)

Sole Source - Next Generation 9-1-1 Bramic Desk Purchase (motion; carried)

Next Generation 9-1-1 Bramic Desk Purchase

Source: Council Meeting - February 6 2023 (Minutes) — Item 15(d)

Contract Amendment - Nurse Call System Replacement, Riverview Gardens (motion; carried)

Nurse Call System Replacement Completion, Riverview Gardens

Source: Council Meeting - February 6 2023 (Minutes) — Item 17(a)

2023-03-06 — Council Meeting - March 6 2023 (Minutes)

Tender Award T23-100 Municipal Grass Cutting (vote; carried (13-1))

The Municipality enter into a five (5) year agreement for the 2023-2027 Municipal Grass Cutting Contract, No. T23-100, with the following tenderers that submitted compliant bids:

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(a)

Tender Award T22-237 Gregory Line Culvert over Louisville Tap Drain (motion; carried)

Tender Award: Contract T22-237 Gregory Line Culvert over Louisville Tap Drain

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(b)

RFP Award R22-367 Engineering Services Selkirk Street Sewer Separation (motion; carried)

Request for Proposal Award – Contract R22-367 – Engineering Services for Selkirk Street Sewer Separation and Memory Lane Reconstruction, Community of Chatham

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(c)

Contract T23-110 Road Crack Cleaning and Sealing (motion; carried)

Contract T23-110 - Road Crack Cleaning and Sealing

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(d)

Cooperative Purchasing Purchase of One Dump Truck (vote; carried (15-0))

The purchase of one dump truck be awarded to Carrier Truck Centre Inc. at a total value of $271,826 (including HST).

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(e)

RFP R22-352 Nursing and Medical Supplies for Community Human Services (vote; carried (15-0))

The Request for Proposal for the Provision of Nursing and Medical Supplies be awarded to Cardinal Health at a total value not to exceed $525,413 (including HST)

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(f)

Cooperative Purchase NG9-1-1 Infrastructure Hardware and Software (motion; carried)

Cooperative Purchase Report – NG9-1-1 Infrastructure Hardware and Software

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(g)

Single Source Report NG9-1-1 Replication Solution (motion; carried)

Single Source Report – NG9-1-1 Replication Solution

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(h)

Tender Award T23-175 Interior Renovation (motion; carried)

Tender Award – T23-175 Interior Renovation

Source: Council Meeting - March 6 2023 (Minutes) — Item 15(i)

2023-03-27 — Council Meeting - March 27 2023 (Minutes)

Contract Amendment R20-291 Grand Avenue East Road Reconstruction consulting (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 14(a)

RFP Award R22-349 Corporate Asset Management Plan consulting (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 14(b)

2023 Workstation Lifecycle Project (motion; received)

This information report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 19(g)

Notice of motion - Purchasing process review (notice_of_motion; received)

Councillor Ceccacci presented a notice of motion regarding a purchasing process review. This motion will be added to the April 24, 2023 Council agenda for discussion and voting.

Source: Council Meeting - March 27 2023 (Minutes) — Item 22(a)

2023-04-03 — Council Meeting - April 3 2023 (Minutes)

Contract T23-102 Surface Treatment (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(a)

Contract T23-102A Fibre Reinforced Surface Treatment (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(b)

Direct Appointment Award - 2023 Lifecycle Geotechnical Services and Material Testing (vote; carried (17-0))

The proposal in the amount of $105,965.75 (including HST) for Lifecycle Geotechnical Services and Material Testing be awarded to MTE Consultants Inc.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(c)

Contract T23-162 Wrights Lane Reconstruction (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(d)

Contract T23-113 Pavement Markings Materials and Services (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(e)

Tender Award T23-103 Supply and Place Gravel (vote; carried (17-0))

The low bid of $28.75 per tonne from Rene Blain Trucking Ltd. for the supply and place of road gravel to the Dover division be accepted.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(f)

RFP R22-304 Digitalization of HRIS (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 15(g)

Contract Amendment R19-399 Clachan Road Bridge Engineering (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 19(c)

Contract Amendment R20-206 Third Street Bridge Engineering (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 19(d)

Contract Amendment Gregory Line Culvert Engineering (motion; carried)

The report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 19(e)

Contract Amendment Kimball Road Bridge Engineering (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 19(f)

Rental of Two Mini Excavators (notice_of_motion; received)

Councillor C. McGregor presented a notice of motion regarding the Rental of Two Mini Excavators. This motion will be added to the April 24, 2023 Council agenda for discussion and voting.

Source: Council Meeting - April 3 2023 (Minutes) — Item 20(a)

2023-04-24 — Combined Council Meeting - April 24 2023 (Minutes)

RFP Award - Contract R23-168 - Engineering Services for Wyandott Street Reconstruction (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(a)

Tender Award - Contract T23-105C - Cold in Place Pavement Recycling (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(b)

RFP Award R23-104 - Supply and Application of Dust Suppressants (motion; carried (16-0))

The proposal for the supply and delivery of dust suppressants for gravel roadways within the Municipality be awarded to Den-Mar Brines Limited and the Mayor and Clerk be authorized to sign the necessary agreement.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(c)

Tender Award - Contract T23-164 - Keil Drive South Extension (motion; carried (17-0))

The tender award in the amount of $3,729,000 (including HST) for the Keil Drive South Extension, Community of Chatham be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(d)

Contract Extension - R18-186 Supply and Haul of Bulk Coarse Highway Salt (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(e)

Single Source - Purchase of Ambulance Power Cots and Power Lifts (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(f)

Single Source - Dillon Consulting for Environmental Site Assessment at 55 Minnie Street, Wallaceburg (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(g)

Motion by Councillor Ceccacci re Purchasing Process Review (motion; carried (17-0))

That administration take the following steps, and return to Council with a report outlining recommended or optional changes to Council to streamline purchasing processes and to reflect best practices of other municipalities and public sector agencies:

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 18(b)

Motion by Councillor C. McGregor re Rental of two Mini Excavators (motion; deferred (14-3))

That the motion by Councillor C. McGregor re rental of two mini excavators be referred back to administration for the May 29 meeting for further information on costs and potential usage.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 20(b)

2023-05-08 — Council Meeting - May 8 2023 (Minutes)

Tender Award - Dufferin Avenue Road Rehabilitation (T23-191) (vote; carried (17-0))

The tender in the amount of $8,747,892.86 (including HST) for the Dufferin Avenue Road Rehabilitation be awarded to Birnam Excavating Ltd.

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The Mayor and Clerk be authorized to sign the necessary agreement,

Source: Council Meeting - May 8 2023 (Minutes) — Item 16(a)

Tender Award - William Street North Sewer Separation (T23-161) (motion; carried)

Tender Award – Contract T23-161 – William Street North Sewer Separation

Source: Council Meeting - May 8 2023 (Minutes) — Item 16(b)

RFP Award - Engineering Services Cathcart Street Storm Sewer and Watermain (R23-169) (motion; carried)

Engineering Services for Cathcart Street Storm Sewer and Watermain Replacement

Source: Council Meeting - May 8 2023 (Minutes) — Item 16(c)

Tender Award - Hot-Mix Resurfacing (T23-105) (motion; carried)

Tender Award – Contract T23-105 – Hot-Mix Resurfacing

Source: Council Meeting - May 8 2023 (Minutes) — Item 16(e)

Tender Award - Sidewalk Replacement and Concrete Repairs (T23-107) (motion; carried)

Tender Award – Contract T23-107 – Sidewalk Replacement and Concrete Repairs

Source: Council Meeting - May 8 2023 (Minutes) — Item 16(f)

2023-05-29 — Council Meeting - May 29 2023 (Minutes)

Sole Source - CKPS Admin Telephone PBX Replacement (motion; carried)

Sole Source Report – CKPS Admin Telephone PBX Replacement Solution

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(a)

Contract Amendment - Towanda Boulevard Storm Drain (motion; carried)

Contract Amendment – Consulting Engineering Services for the Towanda Boulevard Storm Drain Replacement

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(b)

Tender Award - Brook Line and Claymore Line Bridge Replacements (motion; carried)

Tender Award – Contract T23-173 Brook Line and Claymore Line over Big Creek Bridge Replacements

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(c)

Tender Award - Jacob Road Bridge Rehabilitation (motion; carried)

Tender Award - Contract T23-165

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(d)

Tender Awards - James St. and London Road Streetlight Rebuilds (motion; carried)

Tender Awards – Contract 2023-03 - James St. Streetlight Rebuild - Wallaceburg, ON and Contract 2023-02 - London Road Streetlight Rebuild - Thamesville

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(e)

Purchase of a Mobile Stage Trailer (Showmobile) (vote; carried (15-0))

A Mobile Stage Trailer (Showmobile) be sole sourced to Stageline at a total value of $256,221.85 including HST.

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(f)

Authorization of Payments to Member of Council-Owned Vendors (vote; carried (13-0))

Council authorize Administration to process payments for any purchases in compliance with Chatham-Kent

Source: Council Meeting - May 29 2023 (Minutes) — Item 17(b)

Talbot Trail Interim Solution (vote; carried (15-0))

That administration be requested to develop an interim solution that meets an Infrastructure Protection Design Criteria for a 30-to-100-year hazard zone through an Environmental Assessment addendum to the approved plan between Coatsworth Road and Stevenson Road.

Source: Council Meeting - May 29 2023 (Minutes) — Item 19(f)

2023-06-05 — Council Meeting - June 5 2023 (Minutes)

Contract Amendment - StreetScan Data Collection and Asset Management Software (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - June 5 2023 (Minutes) — Item 15(a) - Tender Awards

Compass Group Canada Contract Extension (vote; carried (15-0))

That Council direct administration to negotiate the potential of a shorter term extension or examine placing a clause that permits the potential for the municipality to opt out of particular provisions, or to terminate the contract early at a specified time period noted in the contract.

Source: Council Meeting - June 5 2023 (Minutes) — Item 18(a) - Finance, Budget, Information Technology and Transformation

2023-06-26 — Council Meeting - June 26 2023 (Minutes)

Tender Award T23-210 - Base Road over Morgan Drain Culvert Replacement (motion; carried)

Tender Award: Contract T23-210 – Base Road over Morgan Drain Culvert Replacement

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-143 - Municipal Parking Lot Improvements (motion; carried)

Tender Award: Contract T23-143 – Municipal Parking Lot Improvements

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-218 - Mitchell's Bay Retaining Wall and Laneway Improvements (motion; carried)

Tender Award: Contract T23-218

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-217 - LO Stonehouse Memorial Walkbridge Bridge Rehabilitation (vote; carried (17-0))

The tender in the amount of $2,304,500.35 (including HST) for the LO Stonehouse Memorial Walkbridge over the Sydenham River Bridge Rehabilitation, be awarded to Dayson Industrial Services Inc.

Source: Council Meeting - June 26 2023 (Minutes) — Item 14(d)

Tender Award T23-107 - Concrete Curb Repair Program (motion; carried)

Tender Award – Contract T23-107 – Concrete Curb Repair Program

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-221 - Window and Door Replacement, 99 McNaughton Ave West (motion; carried)

Tender Award - Contract T23-221 – Aluminum Window and Steel Door Replacement - 99 McNaughton Ave West, Chatham

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-232 - Traffic Signal Cabinet Purchase (motion; carried)

Tender Award: Contract T23-232 – Traffic Signal Cabinet Purchase

Source: Council Meeting - June 26 2023 (Minutes)

Sole Source - Consulting services - Asset Retirement Obligations Compliance (motion; carried)

Sole Source – Consulting services – Asset Retirement Obligations Compliance (PS3280)

Source: Council Meeting - June 26 2023 (Minutes)

Tender Award T23-196 - CK Housing Services New Apartment Building (vote; carried (17-0))

The tender in the amount of $9,766,855.55 (including HST) for the CK Housing Services New Apartment Building be awarded to Jayden Construction.

Source: Council Meeting - June 26 2023 (Minutes) — Item 14(i)

Contract Amendment - Drake Road Bridge Rehabilitation (motion; carried)

Contract Amendment - Consulting Engineering Services - Drake Road Bridge Rehabilitation over Finn and Cooper Drain

Source: Council Meeting - June 26 2023 (Minutes)

2023-07-10 — Combined Council Meeting - July 10 2023 (Minutes)

RFP R23-197 Award - Building Condition Assessments with Energy Savings Recommendations and Two Accessibility Audits (vote; carried (14-0))

The proposal submitted by Altus Group Limited in response to RFP R23-197 Building Condition Assessments with Energy Savings Recommendations and Two Accessibility Audits, be accepted at a cost of $169,317.07 (including HST less HST rebate) subject to the negotiation of a contract satisfactory to the General Manager, Health and Human Services, and the Chief Legal Officer.

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 15(a)

Sole Source Report - Egenda Replacement Solution (motion; carried)

Sole Source Report

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 15(b)

Compass Group Canada Contract Extension Amended (motion; carried)

Compass Group Canada Contract Extension Amended

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 20(a)

2023-08-14 — Combined Council Meeting - August 14 2023 (Minutes)

Tender Award - Contract T23-216 Albert Avenue Reconstruction, Ridgetown (motion; carried)

Tender Award - Contract T23-216 – Albert Avenue Reconstruction, Community of Ridgetown

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 17(a)

Tender Award - Contract T23-199 Towanda Boulevard Storm Drain Replacement, Erie Beach (motion; carried)

Tender Award: Contract T23-199 – Towanda Boulevard Storm Drain Replacement, Community of Erie Beach

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 17(b)

RFP Award R23-229 - Five, 3-Ton Regular Cab and Chassis (motion; carried)

RFP Award – R23-229 – Five, 3-Ton Regular Cab and Chassis

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 17(c)

Cooperative Purchasing - Purchase of Two Wheel Loaders (motion; carried)

Cooperative Purchasing – Purchase of Two Wheel Loaders

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 17(d)

Single Source - Replacement Shelving, Wallaceburg Library Branch (motion; carried)

Single Source – Replacement Shelving, Wallaceburg Library Branch

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 17(e)

2023-09-11 — Council Meeting - September 11 2023 (Minutes)

Tender Award T23-228 Thames River Slope Stability (motion; carried)

Tender Award – Contract T23-228 – Thames River Slope Stability, Longwoods Road

Source: Council Meeting - September 11 2023 (Minutes)

Tender Award T23-234 Merritt Avenue Sewer Replacement (motion; carried)

Tender Award: Contract T23-234 – Merritt Avenue Sewer Replacement, Community of Chatham

Source: Council Meeting - September 11 2023 (Minutes)

Tender Award T23-224 Drake Road Drain Culvert Replacement (motion; carried)

Tender Award: Contract T23-224 – Drake Road over 6th and 7th Sideroad Drain Culvert Replacement

Source: Council Meeting - September 11 2023 (Minutes)

Tender Award T23-250 Bluewater Line Culvert Rehabilitation (motion; carried)

Tender Award: Contract T23-250 – Bluewater Line over Dykeman Drain Culvert Rehabilitation

Source: Council Meeting - September 11 2023 (Minutes)

Tender Award T23-265 Municipal Airport Taxiway (motion; carried)

Tender Award: Contract T23-265 – Chatham-Kent Municipal Airport Taxiway

Source: Council Meeting - September 11 2023 (Minutes)

Sole Source Award Wheeler Line Rehabilitation (motion; carried)

Sole Source Award – Wheeler Line Rehabilitation

Source: Council Meeting - September 11 2023 (Minutes)

RFP Award R23-256 Wood and Brush Chippers (motion; carried)

RFP Award – R23-256 – Two (2) Wood and Brush Chippers

Source: Council Meeting - September 11 2023 (Minutes)

IT Strategy & Research Subscription Service (motion; carried)

IT Strategy & Research Subscription Service

Source: Council Meeting - September 11 2023 (Minutes)

2023-09-25 — Council Meeting - September 25 2023 (Minutes)

RFP Award Contract R23-259 Harrison Drain Improvements (Ridgetown) (motion; carried)

RFP Award - Contract R23-259 - Harrison Drain Improvements in the Community of Ridgetown

Source: Council Meeting - September 25 2023 (Minutes) — Item 15(a)

RFP Award Contract R23-233 Engineering Services Ursuline Avenue Outlet Servicing Plan (motion; carried)

RFP Award

Source: Council Meeting - September 25 2023 (Minutes) — Item 15(b)

Emergency Purchase - WISH Centre Generator (information report) (motion; received)

Emergency Purchase - WISH Centre Generator (information report)

Source: Council Meeting - September 25 2023 (Minutes) — Item 21(b)

2023-10-16 — Council Meeting - October 16 2023 (Minutes)

Tender Award T23-266 Hill Road over Morpeth #1 Drain Culvert Rehabilitation (motion; carried)

Tender Award: Contract T23-266 – Hill Road over Morpeth #1 Drain Culvert Rehabilitation

Source: Council Meeting - October 16 2023 (Minutes) — Item 15(a)

RFP Award R23-271 Engineering Services for Detailed Condition Assessments of 5 Bridges (motion; carried)

RFP Award: Contract R23-271 Engineering Services for the Detailed Condition Assessments of 5 Bridges

Source: Council Meeting - October 16 2023 (Minutes) — Item 15(b)

Tender Award T23-276 Extruded Cold Plastic Pavement Markings (vote; carried (17-0))

The tender award in the amount of $105,575.90 (including HST) for T23-273 (Supply and Installation of Extruded Cold Plastic Pavement Markings) be awarded to McGuinness Coating Ltd.

Source: Council Meeting - October 16 2023 (Minutes) — Item 15(c)

Arena Refrigeration Roster R23-248 (motion; carried)

R23-248 – Arena Refrigeration Roster

Source: Council Meeting - October 16 2023 (Minutes) — Item 15(d)

Emergency Purchase - Courthouse Roof Replacement (motion; received)

Emergency Purchase – Courthouse Roof Replacement (information report)

Source: Council Meeting - October 16 2023 (Minutes) — Item 19(e)

2023-10-30 — Council Meeting - October 30 2023 (Minutes)

Tender Award Cofell Line over Rushton Drain Culvert Replacement (motion; carried)

Tender Award: Contract T23-274 – Cofell Line over Rushton Drain Culvert Replacement

Source: Council Meeting - October 30 2023 (Minutes) — Item 15(a)

RFP Award Engineering Services Queens Line and Merlin Road Roundabout (vote; carried (14-4))

The proposal in the amount of $401,731.95 (including HST) for the Engineering Services for Queens Line and Merlin Road Roundabout be awarded to LEA Consulting Ltd.

Source: Council Meeting - October 30 2023 (Minutes) — Item 15(b)

RFP Award Custom Fire Pumper (motion; carried)

RFP Award – R23-255 – Custom Fire Pumper

Source: Council Meeting - October 30 2023 (Minutes) — Item 15(c)

Cooperative Purchase Sidewalk Tractors (motion; carried)

Cooperative Purchase – Purchase of Sidewalk Tractors

Source: Council Meeting - October 30 2023 (Minutes) — Item 15(d)

2023-11-06 — Council Meeting - November 6 2023 (Minutes)

RFP Award - King Street West Reconstruction Engineering Services (motion; carried)

RFP Award – Contract R23-235 – Engineering Services for King Street West Reconstruction (Lacroix Street to Second Street)

Source: Council Meeting - November 6 2023 (Minutes) — Item 14(a)

RFP Award - CK Housing Services Consultant West Wallaceburg Project (motion; carried)

Request for Proposal Award – R23-194 CK Housing Services Consultant West Wallaceburg Project

Source: Council Meeting - November 6 2023 (Minutes) — Item 14(b)

Appointment of Integrity Commissioner / Closed Meeting Investigator (vote; carried (17-1))

SC Consulting be appointed as the Integrity Commissioner/Closed Meeting Investigator for the Municipality of Chatham-Kent for a two-year period, plus two 1 year extensions, if desired by both parties.

Source: Council Meeting - November 6 2023 (Minutes) — Item 20(a) - Appointment of Integrity Commissioner

2023-11-27 — Council Meeting - November 27 2023 (Minutes)

Supply and delivery of gasoline and diesel fuels tender award (vote; carried (16-0))

The tender for supply and delivery of gasoline and diesel fuel estimated to be valued at $9,263,354.17 (HST included) for a projected four-year contract term be awarded to MacDougall Energy Inc.

Source: Council Meeting - November 27 2023 (Minutes) — Item 15a

Purchasing By-law Revisions (vote; carried (15-1))

By-law 166-2020, which regulates the procurement of goods and services by the Municipality of Chatham-Kent, be repealed.

Source: Council Meeting - November 27 2023 (Minutes) — Item 17b

Waste Collection Contract (2024) Amendment (vote; carried (15-0))

The modification of the 2024 curbside refuse collection program to accept only automatically serviceable containers at the curb be approved.

Source: Council Meeting - November 27 2023 (Minutes) — Item 20e

2023-12-11 — Combined Council Meeting - December 11 2023 (Minutes)

RFP-R23-289 Physiotherapy and Occupational Therapy Services (motion; carried)

RFP-R23-289-Physiotherapy, Occupational Therapy Assessments, Treatment Services, and Exercise Program Delivery

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17a

Contract Amendment R23-194 CK Housing Services Consultant West Wallaceburg Project (motion; carried)

Contract Amendment - Request for Proposal Award – R23-194 CK Housing Services Consultant West Wallaceburg Project

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17b

Training Facilitator Roster for Corporate Training (motion; carried)

Training Facilitator Roster for Corporate Training

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17c

Tender Award T23-275 Lindsay Road over Danforth Drain and Leonard Drain Culvert Replacements (motion; carried)

Tender Award – Contract T23-275 – Lindsay Road over Danforth Drain (South) and Leonard Drain Culvert Replacements

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17d

RFP Award R23-278 Engineering Services for Maple Leaf Cemetery Bridges Environmental Assessment (motion; carried)

RFP Award – Contract R23-278 – Engineering Services for Maple Leaf Cemetery Bridges Environmental Assessment

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17e

RFP Award R23-272 Engineering Services for Stewart Line and Arnold Road over Skinner Drain Culvert Replacements (motion; carried)

RFP Award – Contract R23-272 – Engineering Services for Stewart Line and Arnold Road over Skinner Drain Culvert Replacements

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 17f

2024-01-15 — Combined Council Meeting - January 15 2024 (Minutes)

Single Source Purchase of One Dump Truck (motion; carried)

Single Source – R23-300 – Purchase of One Dump Truck

Source: Combined Council Meeting - January 15 2024 (Minutes) — Item 16(a)

2024-02-05 — Council Meeting - February 5 2024 (Minutes)

RFP Award - Building Condition Assessments (Municipal Facilities) (vote; carried)

The proposal in the amount of value of $440,869.50 (including HST) for consulting services related to the Building Condition Assessments (Municipal Facilities), be awarded to Pinchin Ltd.

Source: Council Meeting - February 5 2024 (Minutes) — Item 16(a)

Single Source - Dillon Consulting for Environmental Site Assessment Phase II (motion; carried)

Single Source – Dillon Consulting Limited for Environmental Site Assessment Phase II for Affordable Housing Developments

Source: Council Meeting - February 5 2024 (Minutes) — Item 16(b)

Print Fleet Management Contract (motion; carried)

Print Fleet Management Contract

Source: Council Meeting - February 5 2024 (Minutes) — Item 20(c)

2024-02-26 — Combined Council Meeting - February 26 2024 (Minutes)

Sole Source - Boomi Integration Platform License Renewal (motion; carried)

Sole Source – Boomi Integration Platform License Renewal

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 16(a)

Animal Control and Pound Services RFP #23-158 (vote; carried (13-0))

PAW Pet and Wildlife Rescue (PAWR) be awarded a three year contract for Animal Control and Pound Services for all of Chatham-Kent at a cost of $3,740,887 (HST not applicable) for the period of April 1, 2024 to March 31, 2027

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 20(a)

2024-03-04 — Council Meeting - March 4 2024 (Minutes)

RFP R23-242 Award - Virtual Call Centre Software Replacement (motion; carried)

Request for Proposal R23-242 Award – Virtual Call Centre Software Replacement

Source: Council Meeting - March 4 2024 (Minutes) — Item 14(a)

2024-03-25 — Council Meeting - March 25 2024 (Minutes)

Tender Award - Contract T23-219 - Selkirk Street Sewer Separation and Memory Lane Reconstruction (vote; carried (16-0))

The tender in the amount of $1,774,100.00, including HST for the Selkirk Street Sewer Separation and Memory Lane Reconstruction be awarded to Clarke Construction Inc.

Source: Council Meeting - March 25 2024 (Minutes) — Item 14(a)

Tender Award - T24-103 Supply and Place Gravel (motion; carried)

Tender Award – T24-103 Supply and Place Gravel

Source: Council Meeting - March 25 2024 (Minutes) — Item 14(b)

Tender Award - Contract T24-166 - Elizabeth Street and Lisgar Street Reconstruction (motion; carried)

Tender Award – Contract T24-166 – Elizabeth Street and Lisgar Street Reconstruction

Source: Council Meeting - March 25 2024 (Minutes) — Item 14(c)

Sole Source - Two Community Paramedicine (CP) SUVs (motion; carried)

Sole Source – Two Community Paramedicine (CP) SUVs

Source: Council Meeting - March 25 2024 (Minutes) — Item 14(d)

Microsoft Enterprise Licensing Agreement Renewal (motion; carried)

Microsoft Enterprise Licensing Agreement Renewal

Source: Council Meeting - March 25 2024 (Minutes) — Item 18(e)

2024-04-08 — Council Meeting - April 8 2024 (Minutes)

Housing Assets - Painting Contractor Roster (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 8 2024 (Minutes) — Item 10(a)

Housing-Focused Outreach Services (vote; carried (12-0))

The Director of Housing Services be authorized to enter into a 12-month sole source agreement with ROCK Missions to provide housing-focused outreach services with the possibility to renew for one additional one-year term.

Source: Council Meeting - April 8 2024 (Minutes) — Item 11(b)

Housing Stability Worker - Chatham-Kent Legal Clinic (vote; carried (14-0))

The Director of Housing Services be authorized to enter into a two-year sole source agreement with the Chatham-Kent Legal Clinic to assist in the delivery of Housing Stability Services.

Source: Council Meeting - April 8 2024 (Minutes) — Item 11(c)

Sole Source Agreement - CK Housing First Intensive Case Management (vote; carried (14-0))

The Director of Housing Services be authorized to enter into a 12 month sole source agreement with Canadian Mental Health Association, Lambton Kent (CMHA-LK) Branch to deliver CK Housing First Intensive Case Management services, with the possibility to renew for two additional one-year terms.

Source: Council Meeting - April 8 2024 (Minutes) — Item 11(d)

Sole Source Agreement - Hope Haven Day Programming and Winter Warming (vote; carried (15-0))

The Director of Housing Services be authorized to enter into a 12 month sole source agreement with Hope Haven to deliver day programming and winter warming services, with the possibility to renew for two additional one-year terms.

Source: Council Meeting - April 8 2024 (Minutes) — Item 11(e)

Reprographic Print and Copy Services Contract (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 8 2024 (Minutes) — Item 13(e)

2024-04-29 — Combined Council Meeting - April 29 2024 (Minutes)

Award RFP R24-211 for Council Composition and Ward Boundary Review (vote; defeated (8-8))

The contract for RFP R24-211 Council Composition and Ward Boundary Review be awarded to Strategy Corp in the amount of $68,251.50 (including HST) and funded from the Strategic Development Reserve (Account #17266).

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 15(a)

Tender Award - Bear Line Regional Park - Phase 1 (vote; carried (16-0))

The tender in the amount of $2,938,000.00, including HST for the Bear Line Regional Park – Phase 1 be awarded to Gillier Construction Inc.

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 15(b)

Sole Source Award - Queens Line and Merlin Road Intersection Improvements (motion; carried)

Sole Source Award – Queens Line and Merlin Road Intersection Improvements – Hydro Relocations

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 15(c)

Cooperative Purchase End-User Computing Devices and Services (vote; carried (16-0))

The 2024 lifecycle replacement of municipal workstation/computers be awarded to Dell Technologies through the Ontario Education Collaborative Marketplace (OECM) End-User Computing Devices and Services agreement at a total value of $670,951 including HST.

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 17(d)

Contractor Roster for Municipal Drain Projects - Contract Extension (motion; carried)

Contractor Roster for Municipal Drain Projects – Contract Extension

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 21(d)

2024-05-13 — Council Meeting - May 13 2024 (Minutes)

Single Source Award - Contract T24-102 Surface Treatment (motion; carried)

Single Source Award – Contract T24-102 – Surface Treatment

Source: Council Meeting - May 13 2024 (Minutes) — Item 16(a)

Tender Award - Contract T24-105C Cold in Place Pavement Recycling (motion; carried)

Tender Award – Contract T24-105C – Cold in Place Pavement Recycling

Source: Council Meeting - May 13 2024 (Minutes) — Item 16(b)

Tender Award - Contract T24-105W Hot-Mix Resurfacing (Tilbury and Wheatley) (motion; carried)

Tender Award – Contract T24-105W – Hot-Mix Resurfacing (Tilbury and Wheatley)

Source: Council Meeting - May 13 2024 (Minutes) — Item 16(c)

Tender Award - Contract T24-180 McDonald-Tap Storm Pump Station Improvements (motion; carried)

Tender Award – Contract T24-180 – McDonald-Tap Storm Pump Station Improvements

Source: Council Meeting - May 13 2024 (Minutes) — Item 16(d)

RFP R24-177 Award - Recycling Collection at Chatham-Kent Municipal Facilities (vote; carried (14-0))

The RFP # R24-177 be awarded to Waste Connections Canada (WCC) to service forty-three (43) Chatham-Kent municipal facilities for a one-year term at an estimated cost of $61,896 (including HST), with a possible two, one-year extensions.

Source: Council Meeting - May 13 2024 (Minutes) — Item 16(e)

2024-05-27 — Combined Council Meeting - May 27 2024 (Minutes)

Contract Amendment - Dufferin Avenue Road Rehabilitation (T23-191) (motion; carried)

Contract Amendment – Contract T23-191 – Dufferin Avenue Road Rehabilitation

Source: Combined Council Meeting - May 27 2024 (Minutes) — Item 16(a)

Tender Award - Wyandott Street Reconstruction (T23-230) (motion; carried)

Tender Award – Contract T23-230 – Wyandott Street Reconstruction

Source: Combined Council Meeting - May 27 2024 (Minutes) — Item 16(b)

Tender Award - Cathcart Street Reconstruction (T24-199) (motion; carried)

Tender Award – Contract T24-199 – Cathcart Street Reconstruction

Source: Combined Council Meeting - May 27 2024 (Minutes) — Item 16(c)

Contract Amendment - Thames River Slope Stability, Longwoods Road (T23-228) (motion; carried)

Contract Amendment – Contract T23-228 – Thames River Slope Stability, Longwoods Road

Source: Combined Council Meeting - May 27 2024 (Minutes) — Item 16(d)

Award RFP R24-211 Council Composition and Ward Boundary Review to Strategy Corp (vote; carried (14-4))

“That Council direct the contract for RFP R24-211 Council Composition and Ward Boundary Review be awarded to Strategy Corp in the amount of $68,251.50 (including HST) and funded from the Strategic Development Reserve (Account #17266).”

Source: Combined Council Meeting - May 27 2024 (Minutes) — Item 20(a)

2024-06-10 — Council Meeting - June 10 2024 (Minutes)

Tender Award Contract T23-251 4th Concession Line over Baker Drain Culvert Replacement (motion; carried)

Tender Award – Contract T23-251 – 4th Concession Line over Baker Drain Culvert Replacement

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(a)

Water and Sewer Materials Supply Roster (motion; carried)

R24-220 – Water and Sewer Materials Supply Roster

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(b)

Sole Source Bed Replacement Riverview Gardens (vote; carried (17-0))

Riverview Gardens bed replacement be sole sourced to Cardinal Health Canada at a total value of $267,007.00 (including HST), funded from the Lifeamp Senior Services Capital Homes Reserve (17746) through the previously approved Senior Services Furniture (24SENS001) project.

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(c)

Sole Source Bed Replacement Riverview Gardens - Referral Motion (vote; defeated (3-14))

“That report 16(c) be referred back to administration and that administration be directed to undertake a competitive bidding process for these items.”

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(c)

Sole Source Unimac Washers and Dryers - Referral Motion (vote; carried (9-8))

“That report 16(d) be referred back to administration and that administration be directed to undertake a competitive bidding process for these items.”

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(d)

Sole Source Medical Equipment Replacement Riverview Gardens (vote; carried (17-0))

The purchase of bath chairs, resident lifts, shower panels, and disinfectors be sole sourced to Arjo Canada at a total value of $312,509.92 (including HST).

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(e)

Sole Source Medical Equipment Replacement Riverview Gardens - Referral Motion (vote; defeated (4-13))

“That report 16(d) be referred back to administration and that administration be directed to undertake a competitive bidding process for these items.”

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(e)

Sole Source Award Vocantas Software for Advanced Scheduling of Frontline Workers (motion; carried)

Sole Source Award – Vocantas Software for Advanced Scheduling of Frontline Workers

Source: Council Meeting - June 10 2024 (Minutes) — Item 16(f)

2024-06-24 — Combined Council Meeting - June 24 2024 (Minutes)

Tender Award - Contract T24-105 Hot Mix Resurfacing (vote; carried (18-0))

The tender award in the amount of $6,141,808.78 (including HST) for Hot Mix Resurfacing be awarded to Huron Construction Company, A division of Brennan Paving and Construction Ltd.

Source: Combined Council Meeting - June 24 2024 (Minutes) — Item 16(a)

2024-07-15 — Combined Council Meeting - July 15 2024 (Minutes)

Contract Award - Downtown Wallaceburg Streetlight Replacement Project (vote; carried (13-0))

The tendered amount of $737,680.95 including HST for the installation of replacement street light poles and appurtenances for Downtown Wallaceburg be awarded to Hastings Utilities Contracting Limited.

Source: Combined Council Meeting - July 15 2024 (Minutes) — Item 15(a)

Request for Proposal - Housing Needs Assessment for Chatham-Kent (motion; carried)

Request for Proposal - Housing Needs Assessment for Chatham-Kent

Source: Combined Council Meeting - July 15 2024 (Minutes) — Item 16(b)

Affordable Housing Build Redwood Crescent & Eugenie Street - RFP for Design (motion; carried)

Affordable Housing Build Redwood Crescent & Eugenie Street Chatham, ON – RFP for Design

Source: Combined Council Meeting - July 15 2024 (Minutes) — Item 16(c)

Wheatley Emergency - Single Source Purchases and Excavation By-Law (vote; carried (15-0))

Single source purchase to 360 Engineering and Environmental Consulting Ltd. for the amount of $6,009,575 + HST be approved;

Source: Combined Council Meeting - July 15 2024 (Minutes) — Item 20(a)

2024-08-12 — Combined Council Meeting - August 12 2024 (Minutes)

RFP Award - Professional Services Roster (R24-160) (motion; carried)

RFP Award – Contract R24-160 – Professional Services Roster

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(a)

Contract Amendment - LO Stonehouse Memorial Walk Bridge Rehabilitation (T23-217) (vote; carried (17-0))

A contract amendment in the amount of $480,250.00 (including HST) for the LO Stonehouse Memorial Walk Bridge Rehabilitation be approved for Dayson Industrial Services Inc.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(b)

RFP Award - Municipal Airport Taxiway and Apron Lighting (R24-255) (motion; carried)

RFP Award – Contract R24-255 – Chatham-Kent Municipal Airport Taxiway and Apron Lighting

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(c)

Tender Award - Goulet-Rammelaere Drain East Branch and Larsh Drain (T23-312) (vote; carried (17-0))

The tender in the amount of $336,062.00 (including HST) for the Goulet-Rammelaere Drain East Branch and Larsh Drain Construction and Improvements be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(d)

Tender Award - Vink Drain (T24-242) (motion; carried)

Tender Award – Contract T24-242 - Vink Drain

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(e)

Tender Award - Backus Drain Extension (T24-234) (motion; carried)

Tender Award – Contract T24-234 - Backus Drain Extension

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(f)

Sole Source - Purchase of Two Land Ambulances (motion; carried)

Sole Source – Purchase of Two Land Ambulances

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(g)

Sole Source - Purchase of Ambulance Power Cots and Power Loads (motion; carried)

Sole Source – Purchase of Ambulance Power Cots and Power Loads

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 16(h)

Affordable Housing Build 199 Westcourt Blvd. Wallaceburg - RFP (motion; carried)

Affordable Housing Build 199 Westcourt Blvd. Wallaceburg, ON - RFP for Design and Construction Tender

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 21(a)

2024-09-09 — Council Meeting - September 9 2024 (Minutes)

Disclosure of Pecuniary Interest - Councillor Wright (Snow Removal Contract) (comment; —)

His business does work for the recommended bidder.

Source: Council Meeting - September 9 2024 (Minutes) — Item 10(a)

RFP Award R24-261 Transitional Cabins Chatham Project (vote; carried (15-1))

associated with Transitional Housing Program be awarded to NOW Housing.

Source: Council Meeting - September 9 2024 (Minutes) — Item 16(a)

Contract Award T24-152 Snow Removal and Winter Maintenance (vote; carried (15-0))

T24-152 Snow Removal & Winter Maintenance Contract in the amount of $122,707.36 (including HST) per snow event be awarded to the various contractors listed within.

Source: Council Meeting - September 9 2024 (Minutes) — Item 16(b)

RFP Award R24-217 Queens Line and Merlin Road Intersection Improvements (vote; carried (15-1))

The proposal in the amount of $6,587,593.77 (including HST) for the Construction Services for Queens Line and Merlin Road Intersection Improvements be awarded to Huron Construction, a division of Brennan Paving & Construction Ltd.

Source: Council Meeting - September 9 2024 (Minutes) — Item 16(c)

Single Source Washers and Dryers at Riverview Gardens (motion; carried)

Single Source – Supply and Installation of Washers and Dryers at Riverview Gardens

Source: Council Meeting - September 9 2024 (Minutes) — Item 16(d)

Cooperative Purchase - Business Continuity Management Program (motion; carried)

Cooperative Purchase - Business Continuity Management Program (BCMP)

Source: Council Meeting - September 9 2024 (Minutes) — Item 19(a)

2024-09-23 — Combined Council Meeting - September 23 2024 (Minutes)

Housing Assets Rosters - Six Month Extension (motion; carried)

Housing Assets Rosters - Six Month Extension

Source: Combined Council Meeting - September 23 2024 (Minutes) — Item 15(a)

2024-10-07 — Council Meeting - October 7 2024 (Minutes)

Purchase of Two Tandem Axle Dump Trucks with Snow Equipment (vote; carried (15-0))

The purchase of two tandem axle dump trucks with snow equipment be awarded to 401 Truck Source Inc. for $1,059,004.36 (HST included).

Source: Council Meeting - October 7 2024 (Minutes) — Item 15(a)

2024-10-21 — Combined Council Meeting - October 21 2024 (Minutes)

Request for New Proposal Award R24-261 Transitional Cabins Chatham Project (motion; carried)

Request for New Proposal Award R24-261 Transitional Cabins Chatham Project

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 15(a)

Sole Source - Everbridge Public Alerting (motion; carried)

Sole Source – Everbridge Public Alerting

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 15(b)

Sole Source - Teranet Inc. OPMA Ownership Mapping Data and Products (motion; carried)

Sole Source – Teranet Inc. OPMA Ownership Mapping Data and Products

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 15(c)

2024-11-04 — Council Meeting - November 4 2024 (Minutes)

R24-259 Chatham-Kent Leaf & Yard Waste Grinding at Drop-off Depots (vote; carried (15-1))

The contract for work associated with R24-259 Chatham-Kent Leaf & Yard Waste Grinding at Drop-off Depots be awarded to Walker Environmental Group at an estimated total contract value of $1,232,296 (including HST).

Source: Council Meeting - November 4 2024 (Minutes) — Item 15(a)

T24-282 Cultural Centre Roof Replacement (motion; carried)

T24-282 Cultural Centre Roof Replacement

Source: Council Meeting - November 4 2024 (Minutes) — Item 15(b)

Tender Award – Contract T24-286 – East Branch Scafe Drain Enclosure (motion; carried)

Tender Award – Contract T24-286 – East Branch Scafe Drain Enclosure

Source: Council Meeting - November 4 2024 (Minutes) — Item 15(c)

2024-11-18 — Combined Council Meeting - November 18 2024 (Minutes)

T24-289 Public Works Generator, Wallaceburg (motion; carried)

T24-289 Public Works Generator, 600 Gillard Street, Wallaceburg

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(a)

RFP Award - Contract R24-126 - Drainage and Municipal Works Roster (vote; carried (15-0))

The attached Drainage and Municipal Works Roster list (Appendix B) be approved for a period of one-year, with the option for two additional one-year terms.

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(b)

T24-290 Transitional Housing - Site Services (motion; carried)

Request for Approval – T24-290 – Transitional Housing - Site Services

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(c)

Chatham-Kent Police Service Critical Systems UPS Replacement (vote; carried (14-0))

The project funding requirement of $173,475.99 be funded from the Buildings Lifecycle Reserve (17766).

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(d)

Sole Source - Esri Small Local Government Enterprise Agreement (motion; carried)

Sole Source – Esri Small Local Government Enterprise Agreement

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(e)

2024-12-09 — Council Meeting - December 9 2024 (Minutes)

Tender Award - Gillespie Cameron Drain Enclosure (Contract T24-283) (motion; carried)

Tender Award – Contract T24-283 – Gillespie Cameron Drain Enclosure

Source: Council Meeting - December 9 2024 (Minutes) — Item 15(a)

Tender Award - Gillespie Drain Enclosure (Contract T24-284) (motion; carried)

Tender Award – Contract T24-284 – Gillespie Drain Enclosure

Source: Council Meeting - December 9 2024 (Minutes) — Item 15(b)

Tender Award - Grant Drain and Branch Improvements (Contract T24-241) (motion; carried)

Tender Award – Contract T24-241 – Grant Drain and Branch Improvements

Source: Council Meeting - December 9 2024 (Minutes) — Item 15(c)

Flooring Maintenance Roster (R24-272) (motion; carried)

R24-272: Flooring Maintenance Roster

Source: Council Meeting - December 9 2024 (Minutes) — Item 15(d)

Land Ambulance Service Contract (motion; carried)

Land Ambulance Service Contract

Source: Council Meeting - December 9 2024 (Minutes) — Item 18(a)

2024-12-16 — Combined Council Meeting - December 16 2024 (Minutes)

Tender Award - Addeman Drain Enclosure (motion; carried)

Tender Award – Contract T24-270 – Addeman Drain Enclosure

Source: Combined Council Meeting - December 16 2024 (Minutes) — Item 16(a)

RFP - Food Services Management, Riverview Gardens Long-Term Care Home (motion; carried)

RFP # R24-260 – Delivery of Food Services Management, Riverview Gardens Long-Term Care Home

Source: Combined Council Meeting - December 16 2024 (Minutes) — Item 16(b)

2025-01-13 — Council Meeting - January 13 2025 (Minutes)

Single Source R24-311: Walk-In Rescue Apparatus (motion; carried)

Purchase of One (1) Walk-In Rescue Apparatus

Source: Council Meeting - January 13 2025 (Minutes) — Item 13(a)

Cooperative Purchase - Rogers Communications (motion; carried)

Rogers Communications Canada Incorporated

Source: Council Meeting - January 13 2025 (Minutes) — Item 16(a)

2025-01-27 — Combined Council Meeting - January 27 2025 (Minutes)

Asset Management Software Needs Assessment (motion; carried)

the completion of the Asset Management Software Needs Assessment be awarded to Caliberr Professional Services (2448653 ONT Ltd.) in the amount of $100,852.50 (including HST)

Source: Combined Council Meeting - January 27 2025 (Minutes) — Item 18(f)

Traffic Signal Maintenance Contract Limit Increase (vote; carried (11-0))

The Maintenance of Traffic Control Signals and Related Electrical Devices, awarded to Maple City Electric, be increased to $1,272,131.21 including HST.

Source: Combined Council Meeting - January 27 2025 (Minutes) — Item 18(g)

2025-02-10 — Council Meeting - February 10 2025 (Minutes)

Library Integrated Library System Procurement (motion; carried)

Chatham-Kent Public Library's Integrated Library System (ILS) be sole sourced to Innovative Interfaces Inc. (part of Clarivate Library Software Group) at a total value of $443,149.84 (including HST) over five years.

Source: Council Meeting - February 10 2025 (Minutes) — Item 14(a)

Public Transit Fare System Procurement (motion; carried)

The purchase of the electronic fare and technology system for public transit, including related cellular data service, be single sourced to TransitFare & Systems Ltd. at a total of $144,003.81 for a three-year term.

Source: Council Meeting - February 10 2025 (Minutes) — Item 16(b)

2025-02-24 — Combined Council Meeting - February 24 2025 (Minutes)

Contract Amendment - Gregory Line Culvert (motion; carried)

That a contract amendment in the amount of $5,904.19 (including HST) for additional engineering services for the Gregory Line over Louisville Tap Drain Culvert Replacement project be approved for RC Spencer Associates Inc.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(d)

Contract Amendment - McFarlane Drain Structures (motion; carried)

That a contract amendment in the amount of $161,711.94 (including HST) be approved for additional Engineering Services for the Rehabilitation of 2 Structures over McFarlane Drain for RC Spencer Associates Inc.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(e)

Contract Amendment - McDougall Line Bridge (motion; carried)

That a contract amendment in the amount of $19,061.33 (including HST) for additional Engineering Service fees for the Replacement of the McDougall Line Bridge over Government Drain #1 be approved for GEI Consultants Canada Limited.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(f)

Contract Amendment - Third Line Bridge (motion; carried)

That a contract amendment in the amount of $27,029.60 (including HST) be approved for the additional Engineering Services for the Third Line over Raleigh Plain Drain Bridge Rehabilitation to GEI Consultants Canada Ltd.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(g)

Contract Amendment - Heron Line Bridge (motion; carried)

A contract amendment in the amount of $108,056.25 (including HST) be approved for additional Engineering Services for the Heron Line over Rivard Drain Bridge Rehabilitation for Dillon Consulting Limited.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(h)

2025-03-17 — Combined Council Meeting - March 17 2025 (Minutes)

Gravel Tender T25-103 - Roadway Maintenance Gravel (vote; carried (17-0))

The total estimated program cost of $4,154,418.86 be funded from the 17770-LifeAMP ROW Infrastructure Reserve.

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 16(a)

Grass Cutting Tender T23-100 - Retender (vote; carried (14-3))

That the remainder of contract be retendered.

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 16(b)

2025-2026 Municipal Insurance Renewal (vote; carried (17-0))

Council authorize the purchase of municipal insurance for a premium amount of $3,050,435.00 (plus tax, as applicable) from Marsh for a 12 month period commencing April 1, 2025

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 20(a)

2025-04-07 — Council Meeting - April 7 2025 (Minutes)

Contract Award R24-327 - Two Office Trailers (vote; carried (17-0))

be awarded to Turkstra Modular Builders Inc. at an estimated total contract value of $94,259.18 (including HST)

Source: Council Meeting - April 7 2025 (Minutes) — Item 15(a)

Street Light Maintenance - Entegrus SLA (vote; carried (16-0))

Council authorize administration to enter into a 6-year service level agreement with Entegrus for the purposes of street light maintenance (2025-2030).

Source: Council Meeting - April 7 2025 (Minutes) — Item 20(d)

2025-04-28 — Combined Council Meeting - April 28 2025 (Minutes)

McFarlane Relief Drain Bridge Rehabilitations (T24-167) (motion; carried)

the tender in the amount of $3,790,859.03 (incl HST) for the McFarlane Relief Drain Bridge Rehabilitations be awarded to Facca Incorporated.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(a)

Sign Manufacturing Materials Supplier Roster (R24-388) (vote; carried (15-3))

the Sign Manufacturing Materials Supplier Roster (R24-388) be approved for a period of one (1) year

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(b)

Sidewalk Inspections & Trip Hazard Removal (R25-151) (motion; carried)

the contract for R25-151 Annual Sidewalk Inspection and Trip Hazard Removal for 2025 be awarded to Safe Sidewalks Canada at a total value of $107,632.50 (including HST).

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(c)

Municipal Grass Cutting - Select Parcels (T25-100) (motion; carried)

be awarded to Talis Group Inc. for the 2025, 2026, and 2027 season at a total value of $222,473.74 (incl. HST)

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(d)

Sole Source - Three Land Ambulances (vote; carried (16-0))

the purchase of three (3) land ambulances be sole sourced to Demers Ambulances at a total value of $1,022,000.25 (HST included).

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(e)

Assessment Base Management Services (R25-221) (motion; carried)

the R25-221 Assessment Base Management Services Request for Proposal be awarded to MTE Paralegal Professional Corporation at a total estimated value of $389,002.50 (including HST)

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(f)

Affordable Housing Townhouses Tender - Redwood/Eugenie (T25-239) (vote; carried (16-0))

for the CK Housing Services New Redwood Crescent and Eugenie Street Chatham - Affordable Housing Townhouses be awarded to Barrineti Construction Ltd.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(g)

2025-05-26 — Combined Council Meeting - May 26 2025 (Minutes)

Cox & Faircourt Sewer Separation Tender (motion; carried)

tender in the amount of $2,400,000.01 (including HST) for the Cox Avenue and Faircourt Avenue Sewer Separation be awarded to Titan Group Construction Inc.

Source: Combined Council Meeting - May 26 2025 (Minutes) — Item 16(a)

Surface Treatment Program Tender (motion; carried)

tender in the amount of $1,461,794.01 (including HST) for the Surface Treatment Program be awarded to Walker Construction Limited.

Source: Combined Council Meeting - May 26 2025 (Minutes) — Item 16(c)

2025-06-09 — Council Meeting - June 9 2025 (Minutes)

Structural Firefighting Helmets (R24-253) (motion; carried)

Supply and Delivery of Structural Firefighting Helmets be awarded to A.J. Stone Company Ltd. at a total value of $156,378.55 (excluding HST)

Source: Council Meeting - June 9 2025 (Minutes) — Item 15(a)

Tupperville Road Culvert Replacements (T24-331) (motion; carried)

for the Two Culvert Replacements on Tupperville Road be awarded to Henry Heyink Construction Ltd.

Source: Council Meeting - June 9 2025 (Minutes) — Item 15(b)

Dust Suppressants - 2025 Procurement (vote; carried (13-3))

That Council instruct administration to follow the procurement process for dust suppression program for 2025 with the goal of having a partial application completed this calendar year.

Source: Council Meeting - June 9 2025 (Minutes) — Item 18(c)

Municipal Tariff Response - Purchasing By-law Amendments (vote; carried (14-0))

Amendments to the Chatham-Kent Purchasing Bylaw 205-2023 attached as Appendix A and the corresponding amending by-law attached as Appendix B be approved.

Source: Council Meeting - June 9 2025 (Minutes) — Item 19(g)

2025-06-23 — Combined Council Meeting - June 23 2025 (Minutes)

Cultural Plan Update Project (R25-240) (vote; carried (17-0))

the R25-240 Cultural Plan Update Project Request for Proposal be awarded to ERA Architects Inc in partnership with Monumental at a total estimated value of $135,600 (including HST)

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(a)

Facilities Trades Roster (R25-209) (motion; carried)

the Facilities Trades Roster list (Appendix A) be approved for a period of one year, with an option of two one-year renewals.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(b)

Lamila Street Reconstruction (T25-268) (motion; carried)

for the Lamila Street Reconstruction be awarded to Gillier Construction Inc.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(c)

Cold in Place Pavement Recycling (T25-105C) (motion; carried)

for Cold in Place Pavement Recycling be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(d)

Pavement Resurfacing Program (T25-105) (motion; carried)

for Pavement Resurfacing be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(e)

Ridgetown Arena Parking Lot Improvements (T25-143) (motion; carried)

for the Ridgetown Arena Parking Lot Improvements be awarded to Gillier Construction Inc.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(f)

King Street West Reconstruction & First Street Watermain (T25-231) (vote; carried (16-0))

the tender in the amount of $6,422,149.12 (including HST) for the King Street West Reconstruction and First Street Watermain Replacement be awarded to Henry Heyink Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(g)

Talbot Trail Realignment - Stage 4 Archaeological Assessment (vote; carried (17-0))

a contract amendment in the amount of $920,950.00 (including HST) for the Stage 4 Archaeological Assessment for the Talbot Trail Realignment project be approved for AECOM Canada Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 18(b)

Tenders and RFPs Awarded by Delegated Authority (notice_of_motion; —)

Councillor Ceccacci presented a notice of motion regarding Tenders and RFP's Awarded by Delegated Authority.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 20(a)

2025-07-14 — Combined Council Meeting - July 14 2025 (Minutes)

Laurentia & Rosalie Robert Drain Tender (vote; carried (17-0))

The tender in the amount of $2,937,435.00 (including HST) for the Laurentia Drain and Rosalie Robert Drain Extension Improvements be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 16(a)

Traffic Control Signals Maintenance Tender (motion; carried)

the tender for Contract T25-255 for the maintenance of traffic control signals and related devices, in the amount of $2,424,053.97 (including HST), be awarded to Field Electrical Contractors Inc.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 16(b)

Parking By-law Enforcement Services RFP (motion; carried)

the proposal in the amount of $479,121.08 (including HST) for Parking By-Law Enforcement Services be awarded to Paladin Security Group Ltd.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 16(c)

Dust Suppressants Tender (vote; carried (17-0))

The tender in the amount of $292,670.00 (including HST) for the Supply and Application of Dust Suppressants be awarded to Den-Mar Brines Limited.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 16(d)

Reporting on Delegated-Authority Tenders and RFPs (motion; carried)

Therefore be it resolved that Infrastructure and Engineering Services bring forward an annual information report to Council on the Tenders and RFPs that were awarded for the year through delegated authority.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 18(g)

2025-08-11 — Combined Council Meeting - August 11 2025 (Minutes)

Thames River Slope Stabilization (T25-227) (vote; carried (15-1))

the tender award in the amount of $6,474,900.00 (including HST) for the Thames River Slope Stabilization, Thames Street be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(a)

Beattie Drain Enclosure (T24-239) (motion; carried)

the tender in the amount of $410,416.00 (including HST) for the Beattie Drain Enclosure be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(b)

Four Rear-Loading Refuse Trucks (motion; carried)

the purchase of four (4) rear-loading refuse trucks be awarded to Commercial Truck Equipment for a total value of $1,744,137.37 (including 13% HST).

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(c)

2025-08-25 — Council Meeting - August 25 2025 (Minutes)

Encampment Response Protocol By-law + Enforcement Contract (vote; carried (15-1))

By-law enforcement services for the Encampment Response Protocol be single-sourced to Royal Protective Services, at a total value not to exceed $238,882, including HST

Source: Council Meeting - August 25 2025 (Minutes) — Item 15(a)

2025-09-08 — Council Meeting - September 8 2025 (Minutes)

101 McNaughton Ave West - Modular Affordable Housing Build (vote; carried (14-1))

a contract amendment in the amount of $4,438,748.30 including contingency and HST for Jayden Construction be approved.

Source: Council Meeting - September 8 2025 (Minutes) — Item 18(b)

2025-10-20 — Combined Council Meeting - October 20 2025 (Minutes)

CK Community Hub - Construction Award (Fortis, $43.6M) (vote; carried (14-4))

the proposal in the amount of $43,619,068.53 (including HST) for the Construction Services for the Chatham-Kent Community Hub be awarded to Fortis Construction Group Inc.

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 15(a)

Cooperative Purchase - End-User Computing Devices (Dell/OECM) (motion; carried)

the replacement of Information Technology End-User computing devices and related infrastructure technology be awarded to Dell Technologies

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 16(a)

2025-11-03 — Council Meeting - November 3 2025 (Minutes)

Snow Removal Services Sidewalks Contract Renewal (motion; carried)

That the contracts for T24-154 On-Call Snow Removal Services - Sidewalks be extended for the 2025-2026 winter control season commencing on November 9, 2025, and concluding April 1, 2026

Source: Council Meeting - November 3 2025 (Minutes) — Item 15(a)

2025-11-17 — Combined Council Meeting - November 17 2025 (Minutes)

Contract T25-231 - King Street West Streetlighting Revision (vote; carried (15-1))

Contract amendments be approved for the Contractor, Henry Heyink Construction Ltd., and Consultant, RC Spencer Associates Inc., to a total amount of $50,000 (plus applicable HST)

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 17(a)

Single Source - Dillon Consulting for Risk Assessment / Record of Site Condition (421-461 Park Ave E) (motion; carried)

be single sourced to Dillon Consulting Limited at a cost of $138,199.00 including HST

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 22(b)

2025-12-01 — Council Meeting - December 01 2025 (Minutes)

Tender Award T25-302 - St. Clair College Community Park, Phase 2 (Westhoek) (motion; carried)

St. Clair College Community Park, Phase 2 be awarded to Westhoek Construction Limited in the amount of $3,303,906.71 (including HST).

Source: Council Meeting - December 01 2025 (Minutes) — Item 16(a)

2025-12-15 — Combined Council Meeting - December 15 2025 (Minutes)

Tender Award R25-304 - Tree Trimming Services, Chatham (Davey Tree) (motion; carried)

R25-304 Tree Trimming Services Community of Chatham be awarded to Davey Tree Experts Ltd. at a total value of $614,901.26 (including HST).

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 16(a)

2026-01-26 — Combined Council Meeting - January 26 2026 (Minutes)

RFP R24-314 - Municipal Public Safety Radio Communication (Thames / Motorola) (vote; carried (16-0))

Part A: Infrastructure and installation services to Thames Communications Ltd. for $9,746,739.79 (including HST).

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(a)

Single Source - Lifepak 35 Paramedic Monitor/Defibrillators (Stryker) (motion; carried)

The purchase of eighteen (18) LifePak35 Paramedic Monitor/ Defibrillators be single sourced from Stryker Canada ULC at a total value of $994,209.41 (HST included)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(b)

Sole Source - Lucas CPR Devices (Stryker) (motion; carried)

The purchase of Five (5) Stryker Lucas CPR Devices be sole sourced to Stryker Canada ULC at a value of $77,288.66 (including HST)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(c)

Sole Source - Medical Equipment Replacement, Riverview Gardens (Arjo) (motion; carried)

The replacement of medical equipment for Riverview Gardens be sole sourced to Arjo Canada Inc. at a total value of $280,327.91 (including HST)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(d)

Special Events / TogetherCK Grants - Eproval Software Pilot (vote; carried (15-0))

The sole source purchase and implementation of Eproval online permitting software for managing special events and grant applications be approved for a three-year pilot project at a cost of $118,650 (including HST).

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 17(a)

Emergency Purchase - Automated External Defibrillators (Information Report) (motion; received)

Emergency Purchase - Automated External Defibrillators (information report)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 19(b)

2026-02-09 — Council Meeting - February 09 2026 (Minutes)

Single Source - Sydenham Fork Breakwall Assessment (Delta Science) (motion; carried)

The Sydenham Fork Breakwall Assessment be Single Sourced to Delta Science and Engineering Inc. at a total value of $414,337.10 (including HST).

Source: Council Meeting - February 09 2026 (Minutes) — Item 15(a)

2026-02-23 — Combined Council Meeting - February 23 2026 (Minutes)

Banking Services Contract (Information Report) (motion; received)

Banking Services Contract (information report)

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 17(b)

2026 Purchasing By-law Revision (vote; carried (12-3))

By-law 205-2023, which regulates the procurement of goods and services by the Municipality of Chatham-Kent, be repealed.

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 17(c)

Contract Extension - T25-256 Pavement Marking (Provincial Pavement Markings) (motion; carried)

be extended with Provincial Pavement Markings Inc. for the first extension term (2026), at a total value of $706,751.16 (including HST).

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 18(b)

2026-03-09 — Council Meeting - March 09 2026 (Minutes)

Tender T25-316 - Bloomfield Business Park Phase 3 (Clarke Construction) (motion; carried)

for the Bloomfield Business Park - Phase 3 be awarded to Clarke Construction Inc.

Source: Council Meeting - March 09 2026 (Minutes) — Item 15(a)

Tender T26-165 - Sydenham River Slope Stabilization, Glasgow Line (T.A.A. Construction) (vote; carried (17-0))

The tender award in the amount of $3,214,461.85 (including HST) for the Sydenham River Slope Stabilization, Glasgow Line Sites 2-3 be awarded to T.A.A. Construction Inc.

Source: Council Meeting - March 09 2026 (Minutes) — Item 15(b)

ESS Records Digitization (Nimble Information Strategies) (motion; carried)

The digitization of Employment and Social Services active Ontario Works case files be awarded to Nimble Information Strategies Inc. at a total value of $248,169.79 (including HST).

Source: Council Meeting - March 09 2026 (Minutes) — Item 19(a)

2026-03-23 — Combined Council Meeting - March 23 2026 (Minutes)

Single Source T26-102A - Fibre Reinforced Surface Treatment (Walker Construction) (motion; carried)

for the Fibre Reinforced Surface Treatment Program be awarded to Walker Construction Limited.

Source: Combined Council Meeting - March 23 2026 (Minutes) — Item 17(a)

2026-04-13 — Council Meeting - April 13 2026 (Minutes)

Evaluation of encampment response (vote; carried (15-0))

MovedCouncillor BondySecondedCouncillor Jubenville“That
Administration issue a Request for Proposals (RFP) to retain an independent consultant to evaluate Chatham Kent’s encampment response and the Transitional Cabins project (Pathways on Park), and to provide recommendations for enhancements or potential changes to how Chatham-Kent delivers services, at a cost not to exceed $55,000 (inclusive of HST and any municipal tax rebates).
The Key RFP Terms attached to this report (Scope, Mandatory Requirements, Deliverables, Timeline) be approved and incorporated into the solicitation posted on the Municipality’s Bids & Tenders portal.
The results of the RFP be brought to Council for approval.
The Director, Housing Services be authorized to execute the resulting agreement.
Funding for the $55,000 study be drawn from the Housing Services Operation Reserve 17316.
Administration report back to Council with the consultant’s final report and an implementation plan with a recommended funding source for any proposed enhancements.”
Yes (15)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldConflict (1)Councillor CrewAbsent (2)Councillor C. McGregor, and Councillor ThompsonMotion Carried (15 to 0)

Source: Council Meeting - April 13 2026 (Minutes) — Item 12(c)

Winter control fleet expansion (vote; carried (13-2))

MovedCouncillor WrightSecondedCouncillor Crew"That
One-time capital funding in the amount of $1,559,061.00 for the purchase of two (2) new tandem axle snowplow/salter units and one (1) new triaxle snowplow/salter unit be approved and funded from the Municipal Fleet Reserve (17866).
Administration be given the authority to procure these additional units immediately.
A business case be brought to the 2028 Budget process for consideration to reduce the Public Works operating budget as described in this report.
The General Manager of Infrastructure and Engineering Services (I&ES) be authorized to negotiate and execute a one-year contract for the supply and operation of tandem axle snowplows/salter units for the 2026/2027 winter control season, continuing the services previously provided under project R23-303, with such agreement being in a form and on terms satisfactory with General Manager of I&ES and the Director of Legal Services."
Yes (13)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Anderson, Councillor Jubenville, Councillor Storey, and Councillor McDonaldNo (2)Councillor Wright, and Councillor DoyleAbsent (3)Councillor C. McGregor, Councillor Thompson, and Councillor AllinMotion Carried (13 to 2)

Source: Council Meeting - April 13 2026 (Minutes) — Item 12(d)

Maintenance gravel contract (vote; carried (15-0))

MovedCouncillor DoyleSecondedCouncillor McGrail
"That
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $33.50 be accepted for the supply and haul 16,035 tonnes of 100% crushed dolomite quarry stone 0-22 mm granular “A” roadway maintenance gravel for the Dover division.
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $32.50 be accepted for the supply and haul of 21,250 tonnes of 100% crushed dolomite quarry stone 0-22 mm granular “A” roadway maintenance gravel for the Chatham Township division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $26.50 be accepted for the supply and haul of 13,725 tonnes of 0-19 mm granular “A” roadway maintenance gravel for the Thamesville division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $32.25 be accepted for the supply and haul of 2,400 tonnes of 100% crushed dolomite 0-22 mm granular “A” roadway maintenance gravel for the Wallaceburg division.
The low tender of Rene Blain Trucking Ltd. For the per tonne unit price of $28.49 be accepted for the supply and haul of 18,525 tonnes of 100% crushed 0-22 mm Limestone “A” roadway maintenance gravel for the Tilbury division.
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $30.34 be accepted for the supply and haul of 18,300 tonnes of 100% crushed 0-22 mm limestone granular “A” roadway maintenance gravel for the Raleigh division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $26.95 be accepted for the supply and haul of 20,250 tonnes of 0-19 mm granular “A” roadway maintenance gravel for the Kent Centre division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $25.85 be accepted for the supply and haul of 23,475 tonnes of 0-19 mm granular “A” roadway maintenance gravel for the Ridgetown division.
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $28.91 be accepted for the supply and haul 884 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Dover division.
The low tender of Rene Blain Trucking Ltd for the per tonne unit price of $29.41 for the supply and haul 1000 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Chatham Township division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $31.25 be accepted for the supply and haul 200 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Wallaceburg division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $26.50 be accepted for the supply and haul 805 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Thamesville division.
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $27.91 be accepted for the supply and haul 1,060 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Tilbury division.
The low tender of Rene Blain Trucking Ltd. for the per tonne unit price of $27.91 be accepted for the supply and haul 950 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Raleigh division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $26.95 be accepted for the supply and haul 1,400 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Kent Centre division.
The low tender of Johnston Bros. (Bothwell) Ltd. for the per tonne unit price of $25.85 be accepted for the supply and haul 1,310 tonnes of 0-19 mm granular “A” shoulder maintenance gravel for the Ridgetown division.
The total estimated program cost of $4,605,849.67 be funded from the project 24PWGRAVEL"
Yes (15)Mayor Canniff, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (3)Councillor Bondy, Councillor C. McGregor, and Councillor ThompsonMotion Carried (15 to 0)

Source: Council Meeting - April 13 2026 (Minutes) — Item 16(a)

Dust suppressant tender (vote; carried (15-0))

MovedCouncillor DoyleSecondedCouncillor Wright"That
The tender in the amount of $1,277,500.00 (excluding HST) for the supply and application of dust suppressants be awarded to Den-Mar Brines Ltd.
The Mayor and Clerk be authorized to enter into the recommended agreement for the initial term of the contract (2026).
The General Manager of Infrastructure and Engineering Services (I&ES), together with the Director of Legal Services, be authorized to execute the optional one-year contract extensions for the first and second renewal terms (2027 and 2028), as provided in the original contract documents, subject to the following conditions:
the supplier’s performance during the preceding term has been satisfactory;
both parties mutually agree to the contract extension;
funds are approved in the applicable future Council-approved budgets; and
all terms and conditions remain acceptable to the Municipality."
Yes (15)Mayor Canniff, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (3)Councillor Bondy, Councillor C. McGregor, and Councillor ThompsonMotion Carried (15 to 0)

Source: Council Meeting - April 13 2026 (Minutes) — Item 16(b)

Longwoods Road culvert replacement (motion; carried)

c.Tender Award – Contract T24-323 – Longwoods Road Over Cruickshank Drain Culvert Replacement "That
The tender in the amount of $4,659,860.00 (excluding HST) for the Longwoods Road over Cruickshank Drain Culvert Replacement be awarded to Facca Incorporated.
A Contract Amendment in the amount of $82,700.00 (excluding HST) for Contract Administration and Inspection Services, be approved for GEI Consultants Canada.
The project be partially funded by a transfer of $889,029.06 from the Lifeamp Bridge Lifecycle Reserve to the Longwoods Road over Cruickshank Dr. project account (21ENG3008).
The Mayor and Clerk be authorized to enter into the recommended agreements."
This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 13 2026 (Minutes) — Items 14 and 16(c)

110 Sandys Street RFP (agenda_item; withdrawn)

The Clerk noted that this report was removed from the agenda by administration.

Source: Council Meeting - April 13 2026 (Minutes) — Item 16(d)

Airport fuel truck purchase (vote; carried (16-0))

MovedCouncillor DoyleSecondedCouncillor Anderson"That
The purchase in the amount of $254,000.00 (excluding HST) of one used 2022 Airport Fuel Truck be awarded to Brandon Flight Centre Inc.
The Mayor and Clerk be authorized to enter into the recommended agreement of purchase and sale."
Yes (16)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (2)Councillor C. McGregor, and Councillor ThompsonMotion Carried (16 to 0)

Source: Council Meeting - April 13 2026 (Minutes) — Item 16(e)

Microsoft Enterprise Agreement (motion; carried)

b.Microsoft Enterprise Agreement Negotiation "That
Administration proceed with direct negotiation with Microsoft Canada Inc. for the Municipality’s 2027–2030 Microsoft Enterprise Agreement, recognizing that Microsoft Canada Inc. is the sole provider of Microsoft software and cloud services in Canada.
Administration initiate a procurement process to select a Microsoft‑authorized Licensing Solution Partner (LSP) to administer the Enterprise Agreement on Microsoft Canada Inc.’s behalf, in accordance with the Municipality of Chatham‑Kent Purchasing By‑Law.
The Director, Information Technology & Transformation and Director, Legal Services be authorized to finalize the Microsoft Enterprise Agreement terms, pricing, and the recommended Licensing Solution Partner, within existing municipal budget."
This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 13 2026 (Minutes) — Items 14 and 18(b)

Technology strategy consulting (motion; carried)

c.Corporate Technology Strategic Plan Executive Consulting Support "That
A one‑year Executive Strategy Service be awarded to Gartner Canada Co. at a total cost of $146,008.43 including applicable taxes and funded from the ITT Strategic Plan Reserve.
The Director, Information Technology & Transformation, be authorized to execute the necessary agreements, satisfactory to the Director, Legal Services."
This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 13 2026 (Minutes) — Items 14 and 18(c)

Firefighter decontamination trailer (vote; carried (16-0))

MovedCouncillor AndersonSecondedCouncillor Bondy"That
The Firefighter Decontamination Trailer be awarded to Canadian Safety Equipment Inc. at a total value of $162,514.34 (including HST).
The total purchase cost of $162,514.34 be funded from the Office of the Fire Marshal (OFM) Fire Protection Grant Year 2 funding."
Yes (16)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (2)Councillor C. McGregor, and Councillor ThompsonMotion Carried (16 to 0)

Source: Council Meeting - April 13 2026 (Minutes) — Item 19(a)

2026-04-27 — Combined Council Meeting - April 27 2026 (Minutes)

Park Avenue Business Centre renovations (vote; carried (16-1))

MovedCouncillor FinnSecondedCouncillor Jubenville"That
The proposal in the amount of $6,545,129.50 (excluding HST) for the Construction Services for the Park Avenue Business Center Building Renovations be awarded to Oscar Construction Company Limited.
The fees for consulting services in the amount of $55,405.00 (excluding HST) for the Contract Administration Services for the Park Avenue Business Center Building Renovations be awarded as a contract amendment to Architecttura Inc., Architects.
The Mayor and Clerk be authorized to sign the necessary agreements."
Yes (16)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, and Councillor McDonaldNo (1)Councillor StoreyAbsent (1)Councillor HallMotion Carried (16 to 1)

Source: Combined Council Meeting - April 27 2026 (Minutes) — Item 15(a)

Delegated tender and RFP awards (motion; received)

This report was received as part of the Consent Agenda.

Source: Combined Council Meeting - April 27 2026 (Minutes) — Item 18(b)

Conflict of interest declaration (comment; unknown)

a.Homeless Serving Day Program (Wallaceburg) – Single Source Award Councillor Crew declared a conflict on this item. (Her daughter in law is the author of the report.)

Source: Combined Council Meeting - April 27 2026 (Minutes) — Item 20(a)

Wallaceburg homeless-serving day program (motion; carried)

a.Homeless Serving Day Program (Wallaceburg) – Single Source Award Councillor Crew declared a conflict on this item. (Her daughter in law is the author of the report.)"That
The purchase of Homeless-Serving Day Program - Wallaceburg be Single Sourced to Reach Out Chatham-Kent (R.O.C.K) at a total value of $73,000 (HST Exempt) per year.
The Director, Housing Services, be authorized to enter into an agreement with R.O.C.K for two years with two optional one-year extensions."
The report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - April 27 2026 (Minutes) — Item 20(a)

Long-term care organizational review (vote; carried (15-0))

MovedCouncillor AndersonSecondedCouncillor Harrigan"That
The Long-Term Care Home Program, Staffing and Organizational Structure Review be awarded to Colliers Project Leaders Inc. at a total value of $105,100.00 (excluding HST).
The total project cost of $106,949.76 is to be funded from Seniors Services Operational Reserve."
Yes (15)Mayor Canniff, Councillor Bondy, Councillor Crew, Councillor Finn, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (3)Councillor Ceccacci, Councillor Hall, and Councillor C. McGregorMotion Carried (15 to 0)

Source: Combined Council Meeting - April 27 2026 (Minutes) — Item 20(c)

2026-05-11 — Council Meeting - May 11 2026 (Minutes)

Pavement resurfacing tender award (vote; carried (15-0))

MovedCouncillor StoreySecondedCouncillor Allin"That
The tender award in the amount of $6,297,429.00 (excluding HST) for Pavement Resurfacing be awarded to Huron Construction Company, A division of Brennan Paving and Construction Ltd.
The Mayor and Clerk be authorized to enter into the recommended agreement."
Yes (15)Mayor Canniff, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (3)Councillor Bondy, Councillor Hall, and Councillor C. McGregorMotion Carried (15 to 0)

Source: Council Meeting - May 11 2026 (Minutes) — Item 17(a)

2026-05-25 — Combined Council Meeting - May 25 2026 (Minutes)

199 Westcourt affordable housing build (vote; carried (15-0))

MovedCouncillor HallSecondedCouncillor C. McGregor"That
The proposal in the amount of $30,943,118.00 (excluding HST) for the construction of Affordable Housing at 199 Westcourt Boulevard in Wallaceburg be awarded to S.E.M. Construction Limited.
The fees for consulting services in the amount of $658,019.00 (excluding HST) for the Contract Administration Services for the Affordable Housing construction be awarded as a contract amendment to Barry Bryan Associates.
Administration be authorized to use $2,528,032.01 of the uncommitted balance of CK Housing New Construction Reserve #17315 towards this Affordable Housing development.
The use of provincial contributions for a total of $5,618,870 be approved as a contribution towards 50-units of Affordable Housing in the 72-unit project.
The General Manager of Health and Human Services and General Manager of Infrastructure and Engineering Services be authorized to enter into Contribution Agreements that assigns provincial funding to the project per provincial program guidelines.
Administration be authorized to use the $440,000 funding received from the 2026 Building Faster Fund for this affordable housing projects capital expenses.
The Mayor and Clerk be authorized to execute the Ontario Transfer Payment Agreement with the MMAH for receipt of funding in the 2026 Building Faster Fund and the Chief Financial Officer be authorized to approve any necessary investment plans or reports required by the Ministry.
Council approve a by-law to authorize the submission of an application to Ontario Infrastructure and Lands Corporation (OILC) for financing certain capital works and to authorize temporary and long-term borrowing through the issuance of a $13 million debenture amortized over 30 years.
The Mayor and Clerk be authorized to sign the necessary agreements."
Yes (15)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Doyle, Councillor Jubenville, and Councillor StoreyAbsent (3)Councillor Finn, Councillor Anderson, and Councillor McDonaldMotion Carried (15 to 0)

Source: Combined Council Meeting - May 25 2026 (Minutes) — Item 16(a)

199 Westcourt affordable housing contract removed from consent (agenda_item; unknown)

16(a) - RFP Award - Contract R26-209 - 199 Westcourt Affordable Housing Build

Source: Combined Council Meeting - May 25 2026 (Minutes) — Item 14

Wood carvings procurement and valuation (question; unknown)

Council questioned the cost of the wood carvings from the Councillor Ward Funding report. They questioned if the procurement of the wood carvings followed the municipal purchasing policy or if it was singled sourced and how the value of the wood carvings was assessed. The Deputy CAO noted that administration would have to come back to Council with that information.

Source: Combined Council Meeting - May 25 2026 (Minutes) — Item 24

2026-06-08 — Council Meeting - June 8 2026 (Minutes)

Myers Drain and Pump Works tender (vote; carried (15-0))

MovedCouncillor ThompsonSecondedCouncillor Storey"That
The tender award in the amount of $2,117,000.00 (excluding HST) for the Myers Drain and Pump Works be awarded to Clarke Construction Inc.
The Mayor and Clerk be authorized to enter into the recommended agreements."
Yes (15)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor Thompson, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (3)Councillor C. McGregor, Councillor Wright, and Councillor AllinMotion Carried (15 to 0)

Source: Council Meeting - June 8 2026 (Minutes) — Item 15(a)

2026-06-22 — Combined Council Meeting - June 22 2026 (Minutes)

Base Line Road pavement recycling tender (vote; carried)

a.Tender Award – Contract T26-105C – Base Line Road Cold-In Place Recycling "That
The tender in the amount of $3,929,467.00 (not including HST) for Base Line Road Cold in Place Pavement Recycling be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.
The Mayor and Clerk be authorized to enter into the recommended agreement."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 17(a)

Professional Services Roster (vote; carried (18-0))

MovedCouncillor StoreySecondedCouncillor McDonald"That
The attached Professional Services Roster list (Appendix A) be approved for a period of one-year, with the option for one additional one-year term.
The Mayor and Clerk be authorized to sign the necessary agreements.
The General Manager of Infrastructure and Engineering Services and the Director of Legal Services be authorized to extend the roster for the one additional one-year term, subject to the same terms and conditions.".
Yes (18)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldMotion Carried (18 to 0)

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 17(b)

Dufferin Avenue Bridge rehabilitation (vote; carried)

c.Tender Award – Contract T26-189 – Dufferin Avenue Bridge Rehabilitation over Running Creek
"That
The tender in the amount of $1,949,148.83 (excluding HST) for the Dufferin Avenue Bridge Rehabilitation over Running Creek be awarded to KB Civil Constructors Inc.
A Contract Amendment in the amount of $74,200.00 (excluding HST) for Contract Administration and Inspection Services, be approved for GEI Consultants Canada Ltd.
The project be partially funded by a transfer of $183,959.77 from the Lifeamp Bridge Lifecycle Reserve to the Dufferin Avenue Bridge over Running Creek project account (18ENG2061).
The Mayor and Clerk be authorized to enter into the recommended agreements."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 17(c)

Selkirk Street sewer separation (vote; carried (18-0))

MovedCouncillor StoreySecondedCouncillor B. McGregor"That
The tender award in the amount of $2,675,900.00 (excluding HST) for the Selkirk Street Sewer Separation Phase II project be awarded to Clarke Construction Inc.
A Contract Amendment in the amount of $20,000.00 (excluding HST) for Contract Administration and Inspection Services be approved for RC Spencer Associates Inc.
The Mayor and Clerk be authorized to enter into the necessary agreements."

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 17(d)

Convention Centre management (vote; carried)

e.Single Source – The Management of the Chatham-Kent John D. Bradley Convention Centre "That
The management of the Chatham-Kent John D. Bradley Convention Centre be awarded to Compass Group Canada Ltd. for a period of five years effective January 1, 2027 to December 31, 2031 for a total of $557,170 plus 3.25% of total net revenues, with an option for a further five year extension if mutually agreed upon.
The Mayor and Clerk be authorized to enter into the recommended agreement(s)."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 17(e)

Accessible kayak launches in Erieau (vote; carried (18-0))

MovedCouncillor CeccacciSecondedCouncillor Thompson"That
Administration be authorized to issue a procurement for the construction of an accessible kayak launch at the end of Third Street in the community of Erieau.
Administration discontinue the design and construction of an accessible kayak launch at the end of Stass Lane in the community of Erieau."
Yes (18)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldMotion Carried (18 to 0)

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 19(a)

Fire records management system (vote; carried)

a.Cooperative Purchase – Fire Records Management System (FirstDue) "That
Approve the cooperative purchase of a Fire Records Management System (RMS), FirstDue, through the Kinetic Group Purchasing Organization (GPO) RFSO 2112 – Information Technology Solutions and Services, with CDW Canada Corp., a Canadian vendor, as the supplier;
Authorize the award at a total cost of $123,278.90 (excluding HST) for Year One, which includes software licensing and implementation services, as part of a five (5)year agreement with options to extend for an additional two (2) years;
Approve Year One costs to be fully funded through approved Ministry of the Solicitor General / MNRF Grant funding;
Approve that ongoing annual software licensing costs in Years Two through Five be funded from existing, previously approved Fire Services base operating budgets, and formally adjusted through the 2027 budget maintenance process; and
Authorize the Mayor and Clerk to execute all necessary agreements."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 21(a)

Land ambulance contract adjustment (vote; carried (18-0))

MovedCouncillor AndersonSecondedCouncillor Allin"That
An economic adjustment of $2,325,000 (HST Exempt) be added to the existing contract with Medavie EMS to ensure continuance of the provision of EMS Services until December 31, 2029. The 2026 adjustment in the amount of $225,000 be funded from the Labour Relations reserve (17196), with the remaining years amount referred to the 2027 Budget Update and 2028-2031 Multi-Year Budget.
The Mayor and Clerk be authorized to sign the necessary agreements.
Administration begin planning and preparation for a Request for Proposals (RFP) sufficiently in advance of the current contract’s expiry, including the development of an internal bid to be evaluated alongside external submissions. Planning should commence in 2027 to ensure full preparedness for the end of the current contract of December 31, 2029."
Yes (18)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Crew, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Wright, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldMotion Carried (18 to 0)

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 21(b)

2026-07-13 — Combined Council Meeting - July 13 2026 (Minutes)

Rosedale Line culvert replacement tender (agenda_item; carried)

a.Tender Award – Contract T25-277 – Rosedale Line over King and Whittle Drain Culvert Replacement "That
The tender in the amount of $1,177,087.50 (excluding HST) for the Rosedale Line over King and Whittle Drain culvert replacement be awarded to Henry Heyink Construction Ltd.
A Contract Amendment in the amount of $25,000.00 (excluding HST) for Contract Administration and Inspection Services, be approved for Hrycay Consulting Engineers Inc.
The project be partially funded by a transfer of $223,244.24 from the Lifeamp Bridge Lifecycle Reserve to the Rosedale Line over King and Whittle Drain project account (23ENG3022).
The Mayor and Clerk be authorized to enter into the recommended agreements."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - July 13 2026 (Minutes) — Item 16(a)

Dover Public Works Yard and Big Pointe Road tender (vote; carried (14-0))

MovedCouncillor McGrailSecondedCouncillor Jubenville"That
The tender in the amount of $1,420,000.00 (excluding HST) for the Dover Public Works Yard and Big Pointe Road be awarded to Gillier Construction Inc.
A Contract Amendment in the amount of $25,000.00 (excluding HST) for the Contract Administration and Inspection Services, be approved for LEA Consulting Ltd.
The Mayor and Clerk be authorized to enter into the recommended agreements."
Yes (14)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Allin, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (4)Councillor Crew, Councillor Thompson, Councillor Wright, and Councillor AndersonMotion Carried (14 to 0)

Source: Combined Council Meeting - July 13 2026 (Minutes) — Item 16(b)

Riverview Gardens child care renovations (vote; carried (16-0))

MovedCouncillor StoreySecondedCouncillor McDonald"That
The proposal in the amount of $1,713,507 (excluding HST) for the renovations to Riverview Gardens to establish a childcare Centre be awarded to Vince Ferro Construction.
The fees for consulting services in the amount of $42,300 (excluding HST) for the Contract Administration Services be awarded as a contract amendment to A+Link Architecture Inc.
Administration be authorized to use $2,068,811.91 from the Early Learning Child Care Infrastructure Fund towards this capital project.
The Mayor and Clerk be authorized to sign the necessary agreements."
Yes (16)Mayor Canniff, Councillor Bondy, Councillor Ceccacci, Councillor Finn, Councillor Hall, Councillor Harrigan, Councillor McGrail, Councillor B. McGregor, Councillor C. McGregor, Councillor Thompson, Councillor Allin, Councillor Anderson, Councillor Doyle, Councillor Jubenville, Councillor Storey, and Councillor McDonaldAbsent (2)Councillor Crew, and Councillor WrightMotion Carried (16 to 0)

Source: Combined Council Meeting - July 13 2026 (Minutes) — Item 16(c)

Airport maintenance facility tender (agenda_item; carried)

d.Tender Award – T26-192 Airport Maintenance Facility "That
The tender in the amount of $797,837.00 (excluding HST) for the Airport Maintenance Facility be awarded to Agri-Urban Building Inc.
A contract amendment in the amount of $10,000.00 (excluding HST) for contract administration and inspection services, be approved for Spriet Associates Ltd.
Council authorize administration to enter into an agreement with SJCT Properties Inc. satisfactory to the Director of Legal Services for the connection of the terminal building and airport maintenance facility to the septic system servicing hangar 6. Consideration for this agreement is payable to SJCT Properties Ltd. in the amount of $52,078.00 (excluding HST)
The Mayor and Clerk be authorized to enter into the recommended agreements."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - July 13 2026 (Minutes) — Item 16(d)

Encampment protocol evaluation (agenda_item; carried)

e.Award of R26-221, Evaluation of Chatham-Kent’s Encampment Protocol "That
The Evaluation of Chatham-Kent’s Encampment Protocol, R26-221 be awarded to Vink Consulting at a total value of $48,933.75 (including HST).
The total project cost of $48,933.75 (including HST), will be funded from the Housing Services division’s previously approved operating budget and charged to the Housing Services Professional Fees Account (15558.50072.SHADMIN)."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - July 13 2026 (Minutes) — Item 16(e)