CK Council WatchA plain-language, evidence-linked record of Chatham-Kent council decisions.

Meeting: Council Meeting - October 16 2023 (Minutes)

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4 — Recess to Closed Session

That Council move into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

13 — Consent Agenda Approval

That the following items be approved as presented: 14(a), 14(b), 14(c), 14(d), 14(e), 15(a), 15(b), 15(d), 18(a), 19(e).

14a — Council Meeting Minutes September 11, 2023

Council Meeting Minutes from its meeting held on September 11, 2023

14b — Council Meeting Minutes September 18, 2023

Council Meeting Minutes from its meeting held on September 18, 2023

14c — Chatham-Kent Library Board Minutes June 27, 2023

Chatham-Kent Library Board minutes from its meeting held on June 27, 2023

14d — Municipal Museums Advisory Committee Minutes May 23, 2023

Chatham-Kent Municipal Museums Advisory Committee minutes from its meeting held on May 23, 2023

14e — Drainage Board Recommendations October 10, 2023

Drainage Board Recommendations from its meeting held on October 10, 2023

15a — Tender Award T23-266 Hill Road over Morpeth #1 Drain Culvert Rehabilitation

Tender Award: Contract T23-266 – Hill Road over Morpeth #1 Drain Culvert Rehabilitation

15b — RFP Award R23-271 Engineering Services for Detailed Condition Assessments of 5 Bridges

RFP Award: Contract R23-271 Engineering Services for the Detailed Condition Assessments of 5 Bridges

15c — Tender Award T23-276 Extruded Cold Plastic Pavement Markings

The tender award in the amount of $105,575.90 (including HST) for T23-273 (Supply and Installation of Extruded Cold Plastic Pavement Markings) be awarded to McGuinness Coating Ltd.

15d — Arena Refrigeration Roster R23-248

R23-248 – Arena Refrigeration Roster

16a — Talent Attraction & Retention Initiatives - Learning, Earning and LivingCK

The Manager of Community Attraction and Promotion provided Council with an overview of the following key deliverables of the Learning, Earning and Living CK program:

17a — School Firefighter Program

Assistant Chief Labonte provided Council with an overview of the School Firefighter Program.

18a — Budget Methodology

Budget Methodology (information report)

18b — Amendment to Financial Policy Review - Reserve Fund Policy Threshold

be changed to $100,000.

18b — Financial Policy Review

The amended Reserves and Reserve Funds Policy, attached as Appendix A, be approved.

18c — Reserves and Reserve Funds Housekeeping

The following reserves be closed, and the balances and commitments attached to the reserves be transferred to the Strategic Development Reserve (17266):

19a — Pedestrian Crossings - Multiple Communities

The following works be considered as part of the 2024-2027 capital budget:

19b — Update on Ministry of Transportation Projects - 401 Median Barriers

Therefore, I move that a response letter be sent to the Ontario Ministry of Transportation to request that concrete median barrier installation is expedited and a specific timeline is provided to the municipality and all relevant stakeholders as soon as possible.

19c — Improving the Reliability and Accessibility of Ride CK Urban Services

Improving the Reliability and Accessibility of Ride CK Urban Services (information report)

19d — Chatham-Kent's Blue Box Transition Update

Curbside collection of Blue Box materials from ineligible sources through the municipal contract is discontinued effective January 1, 2024.

19e — Emergency Purchase - Courthouse Roof Replacement

Emergency Purchase – Courthouse Roof Replacement (information report)

20a — 2024 Council Meeting Schedule

The 2024 Council Meeting Schedule (Attachment A) be approved.

21a — Notice of Motion - Asset Management Plan Funding

Councillor Ceccacci provided a notice of motion re Asset Management Plan Funding. The matter will be added to the October 30, 2023 Council agenda for discussion and voting.

21a — Notice of Motion - Letter of Support for Waste Connections Environmental Screening

Councillor Ceccacci provided a notice of motion re letter of support for Waste Connections of Canada Environmental Screening Process. The matter will be added to the October 30, 2023 Council agenda for discussion and voting.

22 — Closed Session Report Approval

That the October 16, 2023 Closed Session Report be approved.

23a — Letter of Support to Town of Midland - Catch and Release Resolution

That Chatham-Kent Council send a letter of support to the Town of Midland with regard to their Catch and Release resolution.

23a — Receipt of October 16, 2023 Council Information Package

That the October 16, 2023 Council Information Package be received.

25a — By-laws First Reading

That the by-laws be taken as read for a first time.

25b — By-laws Second Reading

That the by-laws be taken as read for a second time.

25e — By-laws Third and Final Reading

That the by-laws be taken as read for a third time and finally passed.

26 — Adjournment

That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, October 23, 2023 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.