CK Council WatchA plain-language, evidence-linked record of Chatham-Kent council decisions.

Meeting: Council Meeting - April 3 2023 (Minutes)

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12 — Consent Agenda approval

That the following items be approved as presented: 13(a), 15(a), 15(b), 15(d), 15(e), 15(g), 17(a), 18(a), 18(b), 19(b), 19(c), 19(d), 19(e), 19(f), 19(g).

13(a) — March 27, 2023 Council Meeting Minutes

The Council meeting minutes were approved as part of the Consent Agenda.

15(a) — Contract T23-102 Surface Treatment

This report was approved as part of the Consent Agenda.

15(b) — Contract T23-102A Fibre Reinforced Surface Treatment

This report was approved as part of the Consent Agenda.

15(c) — Direct Appointment Award - 2023 Lifecycle Geotechnical Services and Material Testing

The proposal in the amount of $105,965.75 (including HST) for Lifecycle Geotechnical Services and Material Testing be awarded to MTE Consultants Inc.

15(d) — Contract T23-162 Wrights Lane Reconstruction

This report was approved as part of the Consent Agenda.

15(e) — Contract T23-113 Pavement Markings Materials and Services

This report was approved as part of the Consent Agenda.

15(f) — Tender Award T23-103 Supply and Place Gravel

The low bid of $28.75 per tonne from Rene Blain Trucking Ltd. for the supply and place of road gravel to the Dover division be accepted.

15(g) — RFP R22-304 Digitalization of HRIS

This report was approved as part of the Consent Agenda.

16(a) — Development of the 2024-2027 Multi-Year Budget & Schedule

Administration develop recommendations for the draft 2024-2027 multi-year operating budget that give Council a starting position of a net tax impact at or below the estimated rate of annual inflation, in addition to a 1.5% increase for the capital asset management plan and a 0.5% increase in the allocation to the rate stabilization reserve.

16(b) — Tax Policy 2023 - farm tax ratio

That the report be brought back to Council on April 24, 2023 with the recommendation to increase the farm tax ratio from 0.22 to 0.23 after consulting with affected stakeholders.

17(a) — Second Community Engagement for the Climate Change Action Plan

This information report was received as part of the Consent Agenda.

18(a) — BIA Board of Management Appointments

This report was approved as part of the Consent Agenda.

18(b) — Renaming of Dover Beach to Mitchell's Bay Beach

This report was approved as part of the Consent Agenda.

19(a) — Cemetery Operations Information Update

Councillor C. McGregor asked if mini excavators would be a benefit to Public Works as well as the Cemeteries area.

19(b) — Lease of Farmland at Chatham-Kent Municipal Airport

This report was approved as part of the Consent Agenda.

19(c) — Contract Amendment R19-399 Clachan Road Bridge Engineering

This report was approved as part of the Consent Agenda.

19(d) — Contract Amendment R20-206 Third Street Bridge Engineering

This report was approved as part of the Consent Agenda.

19(e) — Contract Amendment Gregory Line Culvert Engineering

The report was approved as part of the Consent Agenda.

19(f) — Contract Amendment Kimball Road Bridge Engineering

This report was approved as part of the Consent Agenda.

19(g) — Budget Allocation for Parks, Trails, and Cemeteries Operating Funding

This report was approved as part of the Consent Agenda.

19(h) — Maximizing Seasonal Usage of Splash Pads

That Council direct administration to review the opening and closing dates of all splash pads in Chatham-Kent, with the goal of maximizing seasonal usage. And that these changes be made as soon as possible.

20(a) — Flags at the Chatham-Kent Municipal Centres

Councillor Jubenville presented a notice of motion regarding flags at the Chatham-Kent Municipal Centres. This motion will be added to the April 24, 2023 Council agenda for discussion and voting.

20(a) — Rental of Two Mini Excavators

Councillor C. McGregor presented a notice of motion regarding the Rental of Two Mini Excavators. This motion will be added to the April 24, 2023 Council agenda for discussion and voting.

22(a) — Approval of April 3, 2023 Council Information Package

That the April 3, 2023 Council Information Package be approved.

24(a) — By-laws First Reading

That the By-laws be taken as read for the first time.

24(b) — By-laws Second Reading

That the By-laws be taken as read for the second time.

24(e) — By-laws Third and Final Reading

That the by-laws be taken as read for a third time and finally passed.

25 — Adjournment to next meeting April 24, 2023

That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, April 24, 2023 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.