CK Council WatchA plain-language, evidence-linked record of Chatham-Kent council decisions.

Meeting: Combined Council Meeting - August 12 2024 (Minutes)

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4 — Recess to Closed Session

That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

12(a) — Consent and Zoning By-law Amendment - Johnson / Holloway-Johnson (Orford)

Zoning By-law Amendment application File D-14 OR/23/24/J, be approved, and the implementing by-law be adopted.

14 — Consent Agenda Approval

That the following items be approved as presented: 15a, 15b, 15c, 16a, 16c, 16e, 16f, 16g, 16h, 17d, 18a, 19a, 20a, 21a, 22a, 22b, 22c, 22d, 22e.”

16(a) — RFP Award - Professional Services Roster (R24-160)

RFP Award – Contract R24-160 – Professional Services Roster

16(b) — Contract Amendment - LO Stonehouse Memorial Walk Bridge Rehabilitation (T23-217)

A contract amendment in the amount of $480,250.00 (including HST) for the LO Stonehouse Memorial Walk Bridge Rehabilitation be approved for Dayson Industrial Services Inc.

16(c) — RFP Award - Municipal Airport Taxiway and Apron Lighting (R24-255)

RFP Award – Contract R24-255 – Chatham-Kent Municipal Airport Taxiway and Apron Lighting

16(d) — Tender Award - Goulet-Rammelaere Drain East Branch and Larsh Drain (T23-312)

The tender in the amount of $336,062.00 (including HST) for the Goulet-Rammelaere Drain East Branch and Larsh Drain Construction and Improvements be awarded to Clarke Construction Inc.

16(e) — Tender Award - Vink Drain (T24-242)

Tender Award – Contract T24-242 - Vink Drain

16(f) — Tender Award - Backus Drain Extension (T24-234)

Tender Award – Contract T24-234 - Backus Drain Extension

16(g) — Sole Source - Purchase of Two Land Ambulances

Sole Source – Purchase of Two Land Ambulances

16(h) — Sole Source - Purchase of Ambulance Power Cots and Power Loads

Sole Source – Purchase of Ambulance Power Cots and Power Loads

17(a) — 2023 Audited Financial Statements

The audited financial statements for the year ended December 31, 2023 be approved.

17(b) — 2023 Final Operations Variance - Surplus Allocation

The final 2023 operating surplus of 2.11M be allocated as follows:

17(c) — April 2024 Budget Variance Forecast

Administration continue to monitor operations and report back to Council with an August variance report prior to the 2025 annual update budget deliberations.

17(d) — Schedule of 2025 Annual Update Budget Committee Meetings

This report was received as part of the Consent Agenda.

17(e) — Motion re Farm Tax Ratio

That administration bring a report to Council in the fall of 2024 with a recommendation to phase in over the remainder of this term of Council the farm tax ratio back to the normal province wide rate of 25% of the residential rate, as described in Section 308.1(3) of the Municipal Act, 2001.

18(a) — Housing and Homelessness Community Plan Annual Update 2023

This report was received as part of the Consent Agenda.

19(a) — Tile Drainage Loan Debenture #2024-09

Tile Drainage Loan Debenture #2024-09

19(b) — Motion re Additional Lighting over Downtown Wallaceburg Sidewalks

Council direct staff to explore including additional lighting over the downtown Wallaceburg sidewalks as part of the street light replacement project.

20(a) — Citizen Appointment - By-law Appeal and Property Standards Committee

Citizen Appointment - By-law Appeal and Property Standards Committee

21(a) — Affordable Housing Build 199 Westcourt Blvd. Wallaceburg - RFP

Affordable Housing Build 199 Westcourt Blvd. Wallaceburg, ON - RFP for Design and Construction Tender

21(b) — Building and Land Acquisition - Affordable Housing Chatham - 55 Croydon Street

The Municipality of Chatham-Kent purchase the 2.43 acres (0.983 hectares) 55 Croydon Street, Chatham Property Identification Number 00533-0180 from Indwell for $1,050,000, plus any associated closing costs.

22(a) — Update to the Delegation of Authority By-law for the Committee of Adjustment

Update to the Delegation of Authority By-law for the Committee of Adjustment

22(b) — CIP Property Tax Increment Equivalent Grant - Brad-Lea Meadows (Grand Avenue West)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300089- Brad-Lea Meadows Limited 659-725 Grand Avenue West, Community of Chatham (City)

22(c) — CIP Property Tax Increment Equivalent Grant - N2 Energy Solutions (56 King Street East)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202400103 – N2 Energy Solutions Inc. 56 King Street East, Community of Chatham (City)

22(d) — CIP Property Tax Increment Equivalent Grant - Tatro Properties (712-800 Richmond Street)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202400104 - Tatro Properties Ltd. 712-800 Richmond Street, Community of Chatham (City)

22(e) — Extension of Construction Period for CIP Application at 7 Industrial Street

Extension of Construction Period for a Community Improvement Plan Application at 7 Industrial Street, Chatham (City)

24 — Closed Session Report Approval

"That the August 12, 2024 Closed Session Report be approved."

25 — Resolution re Comprehensive Social and Economic Prosperity Review (AMO)

Therefore be it resolved that the Province of Ontario commit to undertaking with the Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario

26(a) — By-law First Reading

"That the by-laws be taken as read for the first time."

26(b) — By-law Second Reading

"That the by-laws be taken as read for a second time."

26(e) — By-law Third and Final Reading

"That the by-laws be taken as read for a third time and finally passed."

27 — Adjournment

"That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, September 9, 2024 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act."