CK Council WatchA plain-language, evidence-linked record of Chatham-Kent council decisions.

Issue Timeline: budget

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Full evidence timeline (the richer view). For a compact one-line list, see the issue summary.

Snapshot

256 civic action(s) on budget across 66 meeting(s) (2022-11-21 to 2026-03-23).

Timeline

2022-11-21 — Council Meeting - November 21 2022 (Minutes)

Pickleball Courts Tender (Community Building Fund) (vote; carried (18-0))

The tender be awarded to Westhoek Construction as the lowest bidder for construction of a total of 8 pickleball courts in the communities of Blenheim, Dresden, Tilbury and Wallaceburg in the amount of $627,581.70 (HST included.)

Source: Council Meeting - November 21 2022 (Minutes) — Item 13d

Public Art Policy and Public Art Reserve (vote; carried (18-0))

The Public Art Policy as attached be approved and adopted;

Source: Council Meeting - November 21 2022 (Minutes) — Item 15a

Affordable Housing 17 Family Unit Build, 36 McGeorge St., Blenheim - Architectural Services (vote; carried (18-0))

Approval be given to direct appoint ROA Studios Inc. architectural services for a 17 family unit affordable housing build at 36 McGeorge St. Blenheim, ON with a total one-time cost of approximately $235,921.40 (including HST) to be funded from the Housing Services Operations Reserve.

Source: Council Meeting - November 21 2022 (Minutes) — Item 15c

Intercounty Baseball League Team Agreement (vote; carried (18-0))

The five-year agreement between the Intercounty Baseball League (IBL) team and the Municipality of Chatham-Kent be approved.

Source: Council Meeting - November 21 2022 (Minutes) — Item 18a

Downtown Wallaceburg and Thamesville Streetlight Replacement - Materials Purchase (vote; carried (17-0))

The material costs of $576,503.40 (including HST) for the purchase of replacement street light poles and appurtenances for downtown Wallaceburg and Thamesville be funded from 2020 Capital Projects LED Ornamental streetlight conversion account.

Source: Council Meeting - November 21 2022 (Minutes) — Item 18c

2022-12-05 — Council Meeting - December 5 2022 (Minutes)

Hexagon iCAD solution for Next Generation 9-1-1 (vote; carried (16-0))

The Hexagon iCAD licenses and hardware required for the Next Generation 9-1-1 backup site, be sole sourced to Hexagon Safety at a cost of $142,570.

Source: Council Meeting - December 5 2022 (Minutes) — Item 15d

2023 Interim Tax Levy, Due Dates, and Borrowing By-laws (vote; carried (13-0))

The tax rates in Attachment A be adopted for the purpose of calculating taxes levied under the 2023 Interim Tax Levy By-law.

Source: Council Meeting - December 5 2022 (Minutes) — Item 17a

External Auditor Contract Correction (motion; received)

External Auditor Contract Correction

Source: Council Meeting - December 5 2022 (Minutes) — Item 17b

Network Infrastructure Lifecycle Projects (motion; carried)

Network Infrastructure Lifecycle Projects

Source: Council Meeting - December 5 2022 (Minutes) — Item 17c

2023 Budget Primer and Inflation Impacts (agenda_item; —)

provided Council with an overview of the inflation impacts to the 2023 budget.

Source: Council Meeting - December 5 2022 (Minutes) — Item 17e

2023-01-16 — Combined Council Meeting - January 16 2023 (Minutes)

Family Physician Recruitment & Retention Task Force - 2022 Update (agenda_item; received)

their request to Council is to continue to fund the Chatham-Kent Family Physician Recruitment and Retention Task Force at the current rate of $100,000 per annum

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 17(a)

Talbot Trail Relocation EA - Option 3 Phase 1 ESR (Carried) (vote; carried (14-3))

to file the ESR for the Phase 1 component only (Talbot Trail Municipal Class EA from 2nd Concession Line (Ellerbeck Road) to Stevenson Road), and only document separately the hazard zone for Phase 2 that was proposed by this study.

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 18(a)

2022 BMA Study Presentation (agenda_item; received)

The Director of Financial Services provided Council with an overview of the results of the BMA Study

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 19(a)

2021 Financial Indicator Review (motion; received)

2021 Financial Indicator Review (information report)

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 19(b)

October 2022 Budget Variance Forecast (vote; carried (17-0))

Administration continue to monitor operations and report back to Council with the Final 2022 variance report after the completion of the year-end audit.

Source: Combined Council Meeting - January 16 2023 (Minutes) — Item 19(c)

2023-02-06 — Council Meeting - February 6 2023 (Minutes)

Contract Award T22-360 - Chatham Public Works Garage (vote; carried (17-0))

The contract in the amount of $5,856,790 (including H.S.T.) for work associated with T22-360

Source: Council Meeting - February 6 2023 (Minutes) — Item 15(c)

Blenheim Memorial Arena Ice Plant Replacement (vote; carried (17-0))

The ice plant at Blenheim Memorial Arena be planned for replacement with a natural refrigerant system.

Source: Council Meeting - February 6 2023 (Minutes) — Item 18(b)

2023-03-06 — Council Meeting - March 6 2023 (Minutes)

Budget Committee Minutes January-February 2023 (motion; carried)

Budget Committee Minutes from its meetings held on January 11, January 26, January 31 and February 1, 2023

Source: Council Meeting - March 6 2023 (Minutes) — Item 14(d)

Supportive Housing and Indwell - MOU and funding commitment (vote; carried (8-6))

The General Manager, Community Human Services and the Chief Financial Officer be authorized to enter into a Memorandum of Understand (MOU) with Indwell Community Homes regarding collaboration on submission of necessary applications for 95 supportive affordable housing units at 55 Croydon Street, Chatham

Source: Council Meeting - March 6 2023 (Minutes) — Item 17(a)

Motion re Reducing Municipal Insurance Costs (vote; carried (15-0))

Now Therefore, Council direct administration to engage with other municipalities, the Association of Municipalities of Ontario, and any other relevant municipal associations, to determine what tools may be available to reduce insurance costs

Source: Council Meeting - March 6 2023 (Minutes) — Item 21(a)

Motion re Council Compensation for Sitting on Committees (vote; carried (14-0))

Staff be directed to engage with the Citizen Review Committee for Council Compensation to examine the issue of elected officials in Chatham-Kent accepting payments, stipends, per diems or similar benefits associated with participation on regionally, provincially or federally focused committees, boards or groups, if they choose.

Source: Council Meeting - March 6 2023 (Minutes) — Item 22(e)

2023-03-27 — Council Meeting - March 27 2023 (Minutes)

Dedicated Gas Tax Funds for Public Transportation 2022-2023 (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 17(a)

Solvay Park Ball Diamond Update (vote; carried (15-0))

Proceeds of $115,000 from the contracted sale of the ball diamond area at 1 Solvay Drive, Blenheim be allocated to the Capital Budget for the purpose of constructing a new ball diamond in Blenheim.

Source: Council Meeting - March 27 2023 (Minutes) — Item 17(b)

Together CK Grant 2023 Funding Recommendations (vote; carried (14-0))

Seventeen applications, as endorsed by the Together CK Review Committee, be approved under the

Source: Council Meeting - March 27 2023 (Minutes) — Item 18(a)

Fergie Jenkins Statue Unveiling Ceremony (vote; carried (14-0))

Administration be authorized to spend up to $20,000 for costs associated with the delivery and promotion of the event, to be funded from the Together CK reserve.

Source: Council Meeting - March 27 2023 (Minutes) — Item 18(b)

Veteran Memorials Renovations (vote; carried (15-0))

Parks, Recreation and Cemeteries complete the projects at the various veteran memorial parks in accordance with the Purchasing By-law, and the value of those projects will not exceed $200,000.

Source: Council Meeting - March 27 2023 (Minutes) — Item 18(c)

2023 Municipal Insurance (motion; received)

This information report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 18(f)

2022 Request for Encumbrance Reserve (motion; received)

This information report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 19(b)

Budget Methodology (motion; received)

This information report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 19(c)

2022 Record of Payment to Council Owned Vendors (agenda_item; received)

There was no discussion on this report. As this was an information report, no motion was required.

Source: Council Meeting - March 27 2023 (Minutes) — Item 19(d)

2022 Statement of Remuneration & Expenses for Elected and Appointed Officials (motion; received)

This information report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 19(e)

CIP Tax Increment Grant - Four Two Oh Supplies Inc., 143 King Street West, Chatham (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 20(d)

CIP Tax Increment Grant - Tatro Properties Ltd., 7620 Seventh Line West, Raleigh (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - March 27 2023 (Minutes) — Item 20(e)

2023-04-03 — Council Meeting - April 3 2023 (Minutes)

Development of the 2024-2027 Multi-Year Budget & Schedule (vote; carried (17-0))

Administration develop recommendations for the draft 2024-2027 multi-year operating budget that give Council a starting position of a net tax impact at or below the estimated rate of annual inflation, in addition to a 1.5% increase for the capital asset management plan and a 0.5% increase in the allocation to the rate stabilization reserve.

Source: Council Meeting - April 3 2023 (Minutes) — Item 16(a)

Tax Policy 2023 - farm tax ratio (vote; carried (9-8))

That the report be brought back to Council on April 24, 2023 with the recommendation to increase the farm tax ratio from 0.22 to 0.23 after consulting with affected stakeholders.

Source: Council Meeting - April 3 2023 (Minutes) — Item 16(b)

Budget Allocation for Parks, Trails, and Cemeteries Operating Funding (motion; carried)

This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 3 2023 (Minutes) — Item 19(g)

2023-04-24 — Combined Council Meeting - April 24 2023 (Minutes)

Tender Award - Contract T23-164 - Keil Drive South Extension (motion; carried (17-0))

The tender award in the amount of $3,729,000 (including HST) for the Keil Drive South Extension, Community of Chatham be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 16(d)

Tax Policy 2023 - Recommendation 5 (Farm Class Transition Ratio) (vote; defeated (7-10))

5. The Farm Class Transition Ratio be increased to from 22% to 23%.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 18(a)

Tax Policy 2023 - main recommendations (vote; carried (17-0))

A by-law to establish capping policies for certain Commercial properties for the 2023 taxation year be approved.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 18(a)

Land Acquisition - 495 Wallace Street, Wallaceburg (motion; carried (16-0))

The Municipality of Chatham-Kent acquire 495 Wallace Street, Wallaceburg, Property Identification Number 00567 0133, for $80,000, funded from the Property Disposition Reserve 17181.

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 18(c)

Municipal Summer Camp Fees (motion; carried (17-0))

Current municipal summer camp fees remain unchanged, with any resulting deficit being included in this year

Source: Combined Council Meeting - April 24 2023 (Minutes) — Item 19(b)

2023-05-08 — Council Meeting - May 8 2023 (Minutes)

Councillor Ward Funding Policy revision (vote; carried (17-0))

The revised Councillor Ward Funding Policy attached as Appendix

Source: Council Meeting - May 8 2023 (Minutes) — Item 17(b)

Tax Rates 2023 (motion; carried)

Tax Rates 2023

Source: Council Meeting - May 8 2023 (Minutes) — Item 19(a)

Community Improvement Plan grant - JDRMH Holdings Inc. (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300087

Source: Council Meeting - May 8 2023 (Minutes) — Item 20(a)

By-laws third and final reading (motion; carried)

That the by-laws be taken as read for a third time and finally passed.

Source: Council Meeting - May 8 2023 (Minutes) — Item 27(e)

2023-05-29 — Council Meeting - May 29 2023 (Minutes)

Purchase of a Mobile Stage Trailer (Showmobile) (vote; carried (15-0))

A Mobile Stage Trailer (Showmobile) be sole sourced to Stageline at a total value of $256,221.85 including HST.

Source: Council Meeting - May 29 2023 (Minutes) — Item 15(f)

2022 Annual Investment Report (motion; received)

2022 Annual Investment Report (information report)

Source: Council Meeting - May 29 2023 (Minutes) — Item 17(a)

Mini Excavator Utilization Pilot Project (vote; carried (14-1))

That Council approve a pilot project for a mini excavator to be utilized by Cemeteries and Public Works operations in order to undertake an assessment of its benefits prior to an investment in purchasing the equipment as outlined in the report.

Source: Council Meeting - May 29 2023 (Minutes) — Item 19(a)

Safety of Swimmers and Watercraft at Erieau Beach (vote; carried (15-0))

That administration consult with the general public, regulatory bodies, and prospective vendors to finalize the scope of a buoy system at Erieau Beach with costs referred to the multi-year budget.

Source: Council Meeting - May 29 2023 (Minutes) — Item 19(b)

Talbot Trail Interim Solution (vote; carried (15-0))

That administration be requested to develop an interim solution that meets an Infrastructure Protection Design Criteria for a 30-to-100-year hazard zone through an Environmental Assessment addendum to the approved plan between Coatsworth Road and Stevenson Road.

Source: Council Meeting - May 29 2023 (Minutes) — Item 19(f)

2023-06-05 — Council Meeting - June 5 2023 (Minutes)

Compass Group Canada Contract Extension (vote; carried (15-0))

That Council direct administration to negotiate the potential of a shorter term extension or examine placing a clause that permits the potential for the municipality to opt out of particular provisions, or to terminate the contract early at a specified time period noted in the contract.

Source: Council Meeting - June 5 2023 (Minutes) — Item 18(a) - Finance, Budget, Information Technology and Transformation

2023-06-26 — Council Meeting - June 26 2023 (Minutes)

Waste to Energy Project Update #2 - Greenfield Global partnership (vote; carried (17-0))

Administration continue due diligence in advancing the Waste to Energy Project in partnership with Greenfield Global Inc. for a 90,000 to 120,000 tonne industrial anaerobic digester built to process organic wastes and convert to renewable natural gas (RNG), with an advance investment of up to $1.3 Million or 40% of the cost to further engineering design and provide greater assurance of final construction cost and viability of the project.

Source: Council Meeting - June 26 2023 (Minutes) — Item 17(a)

2023-07-10 — Combined Council Meeting - July 10 2023 (Minutes)

Homelessness Update (vote; carried (15-0))

Administration bring a report(s) with recommendations for Council to consider for affordable housing and emergency and/or transitional housing, whether retrofits of existing buildings or new builds, to be started and/or completed within this term of Council, with financing / long term debenture options and preferred locations potentially on municipally owned properties, by the November 6th, 2023 Council meeting prior to the 2024-2027 Multi Year Budget deliberations.

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 17(a)

Capital Drains Report to Council - 2023 Tax Levy (motion; carried)

Capital Drains Report to Council

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 21(a)

Drain Maintenance Report to Council - 2023 Tax Levy (motion; carried)

Drain Maintenance Report to Council

Source: Combined Council Meeting - July 10 2023 (Minutes) — Item 21(b)

2023-08-14 — Combined Council Meeting - August 14 2023 (Minutes)

Museum Funding - 2023 Extension (motion; carried)

Museum Funding – 2023 Extension

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 18(b)

By-law to Invoice Payments in Lieu of Taxes on Provincial Institutions (motion; carried)

By-law to Invoice Payments in Lieu of Taxes on Provincial Institutions

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 20(a)

Motion on Splash Pad Operations (vote; carried (16-0))

All Chatham-Kent splash pads operate utilizing a sixteen-week season each summer with additional annual costs of $22,323 be referred to the 2024-2027 budget.

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 22(c)

Regional Park Development Along Bear Line Road (vote; carried (17-0))

The preliminary landscape plan for the Regional Park along Bear Line Road be adopted.
Further engagement with impacted user groups be conducted to inform future site plan revisions and timelines on phased implementation.

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 22(d)

Motion by Councillor Doyle re Long Term Plan for Gravel Roads (vote; carried (12-4))

That administration be requested to develop a long-term plan for gravel roadways that includes the prioritization of upgrades to surface treatment or pavement for roadways that a key connector or where the traffic volumes meet the requirements.

Source: Combined Council Meeting - August 14 2023 (Minutes) — Item 22(g)

2023-09-11 — Council Meeting - September 11 2023 (Minutes)

2023 Equipment and Capital Lifecycle, Riverview Gardens (motion; carried)

2023 Equipment and Capital Lifecycle, Riverview Gardens

Source: Council Meeting - September 11 2023 (Minutes)

Tax Billing and Collection Policy Amendment (motion; carried)

Tax Billing and Collection Policy Amendment

Source: Council Meeting - September 11 2023 (Minutes)

Alternative Property Tax Payment Methods 2023 (motion; carried)

Alternative Property Tax Payment Methods 2023

Source: Council Meeting - September 11 2023 (Minutes)

Asset & Quality Management 2 Year Contract Position (vote; carried (17-0))

A 2-year temporary contract Engineering Technologist 1 position for the Asset and Quality Management division be approved to begin in October 2023.

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300133 Ammam Development (Blenheim) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300133 - Ammam Development and Investment Corp 364 Chatham Street North, Community of Blenheim (South Kent)

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300171 (Wallaceburg) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300171 – 2873723 Ontario Inc. 815 Elgin Street, Community of Wallaceburg

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300166 Habitat for Humanity (Chatham) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300166 – Habitat for Humanity Chatham-Kent 55 Junction Ave, Community of Chatham (City)

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300174 (Tilbury) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300174 – 2729483 Ontario Inc. 71 Mill Street West, Community of Tilbury (West Kent)

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300175 (Blenheim) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300175 – 2757716 Ontario Inc. 247 Talbot Street, Community of Blenheim

Source: Council Meeting - September 11 2023 (Minutes)

CIP Tax Increment Grant PL202300178 (Harwich) (motion; carried)

Chatham-Kent Community Improvement Plan Property Tax Increment Equivalent Grant Application PL202300178 – 2715135 Ontario Inc. 21055 Charing Cross Road, Community of Harwich (South Kent)

Source: Council Meeting - September 11 2023 (Minutes)

2023-09-25 — Council Meeting - September 25 2023 (Minutes)

Tile Loan Borrowing By-Law - Tile Drainage Act (motion; carried)

Tile Loan Borrowing By-Law – Tile Drainage Act

Source: Council Meeting - September 25 2023 (Minutes) — Item 21(c)

Supply bottled water to Wheatley and Tilbury boil water advisory areas (vote; carried (10-6))

That the Municipality of Chatham-Kent supply bottled water to members of the communities of Wheatley and Tilbury areas affected by the boil water advisory and the cost of the bottled water be referred to the PUC for consideration of being funded by water reserves.

Source: Council Meeting - September 25 2023 (Minutes) — Item 22(a)

2023-10-16 — Council Meeting - October 16 2023 (Minutes)

Budget Methodology (motion; received)

Budget Methodology (information report)

Source: Council Meeting - October 16 2023 (Minutes) — Item 18(a)

Amendment to Financial Policy Review - Reserve Fund Policy Threshold (vote; defeated (6-11))

be changed to $100,000.

Source: Council Meeting - October 16 2023 (Minutes) — Item 18(b) Amendment

Financial Policy Review (vote; carried (17-0))

The amended Reserves and Reserve Funds Policy, attached as Appendix A, be approved.

Source: Council Meeting - October 16 2023 (Minutes) — Item 18(b)

Reserves and Reserve Funds Housekeeping (vote; carried (17-0))

The following reserves be closed, and the balances and commitments attached to the reserves be transferred to the Strategic Development Reserve (17266):

Source: Council Meeting - October 16 2023 (Minutes) — Item 18(c)

Notice of Motion - Asset Management Plan Funding (notice_of_motion; received)

Councillor Ceccacci provided a notice of motion re Asset Management Plan Funding. The matter will be added to the October 30, 2023 Council agenda for discussion and voting.

Source: Council Meeting - October 16 2023 (Minutes) — Item 21(a)

2023-10-30 — Council Meeting - October 30 2023 (Minutes)

Taxes and Assessment Adjusted to December 31 2022 (motion; received)

Taxes and Assessment Adjusted to December 31, 2022 (information report)

Source: Council Meeting - October 30 2023 (Minutes) — Item 19(a)

Tax Sale Results June 2023 (motion; carried)

Tax Sale Results June 2023

Source: Council Meeting - October 30 2023 (Minutes) — Item 19(b)

Public Works Unfunded Capital Projects (motion; carried)

Public Works Unfunded Capital Projects

Source: Council Meeting - October 30 2023 (Minutes) — Item 20(a)

Asset Management Plan Funding (motion; carried)

Motion by Councillor Ceccacci re Asset Management Plan Funding

Source: Council Meeting - October 30 2023 (Minutes) — Item 20(f)

2023-11-06 — Council Meeting - November 6 2023 (Minutes)

Entegrus 2022 Financial Statements and Board Appointments (vote; carried (18-0))

The audited consolidated financial statements of Entegrus Inc. for 2022 be approved.

Source: Council Meeting - November 6 2023 (Minutes) — Item 15(a) - Entegrus AGM Report

2022 Audited Financial Statements (vote; carried (18-0))

The audited financial statements for the year ended December 31, 2022 be approved.

Source: Council Meeting - November 6 2023 (Minutes) — Item 16(a) - 2022 Audited Financial Statements

2022 Final Operations Variance (motion; carried)

This report is approved as part of the consent agenda.

Source: Council Meeting - November 6 2023 (Minutes) — Item 16(b)

August 2023 Budget Variance Forecast (vote; carried (18-0))

$3,000,000 of the 2023 projected surplus be transferred to the Tax Rate Stabilization Reserve for use in the 2024-2027 Multi-Year Budget to fund one-time budget requests.

Source: Council Meeting - November 6 2023 (Minutes) — Item 16(c) - August 2023 Budget Variance Forecast

2024 Interim Tax Levy, Due Dates, and Borrowing By-laws (motion; carried)

The report was approved as part of the consent agenda.

Source: Council Meeting - November 6 2023 (Minutes) — Item 16(d)

Museum Funding - Ongoing (motion; carried)

This report was approved as part of the consent agenda.

Source: Council Meeting - November 6 2023 (Minutes) — Item 18(b)

Future Renovations of the Chatham Cultural Centre (vote; carried (18-0))

Staff prepare a report to present to council for future renovations of the Chatham Cultural Centre, including the Museum, Thames Art Gallery and Kiwanis Theatre seating and other capital enhancements.

Source: Council Meeting - November 6 2023 (Minutes) — Item 18(d) - Motion by Councillor Crew re Chatham Cultural Centre

Exploration - Film/Television/Streaming Industry Sector (vote; carried (15-3))

Funds from the Strategic Development Reserve Fund #17266 be used to retain a temporary, full-time contract position for one year to explore and research the potential of the film/television/streaming industry sector in Chatham-Kent and its economic and cultural impact on the local economy.

Source: Council Meeting - November 6 2023 (Minutes) — Item 21(a) - Film/Television/Streaming Exploration

2023-11-21 — Special Council Meeting - November 21 2023 (Minutes)

Police Services Board - Budget Review (agenda_item; received)

Council received a presentation on the Staffing Analysis Project conducted by Deloitte LLP for the Chatham-Kent Police Services.

Source: Special Council Meeting - November 21 2023 (Minutes) — Item 12a - Police Services Board - Budget Review

2023-11-27 — Council Meeting - November 27 2023 (Minutes)

Debt Management Strategy Update (vote; carried (16-0))

The Debt Management Strategy attached as Appendix A be approved.

Source: Council Meeting - November 27 2023 (Minutes) — Item 17a

Transfer from Capitol Improvement Fund Reserve (motion; carried)

Request for Transfer from Capitol Improvement Fund Reserve

Source: Council Meeting - November 27 2023 (Minutes) — Item 18b

2023-11-30 — Council Meeting - November 30 2023 (Minutes)

Adoption of 2024-2027 Multi-Year Municipal Budget (vote; carried (10-5))

That Chatham-Kent Council adopt the 2024-2027 Multi-Year Municipal Budget, and end Council

Source: Council Meeting - November 30 2023 (Minutes) — Item 7 - 2024 Budget

Creation of Lifecycle Senior Services IT reserve (vote; carried (15-0))

That a Lifecycle Senior Services IT reserve be created for the establishment of lifecycle funds for information and technology for Senior Services, as recommended by the Budget Committee.

Source: Council Meeting - November 30 2023 (Minutes) — Item 7 - 2024 Budget

2023-12-11 — Combined Council Meeting - December 11 2023 (Minutes)

Update - Municipal Insurance Costs Council Motion (information report) (motion; received)

Update- Municipal Insurance Costs Council Motion (information report)

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 19a

Council Meetings in all Wards (vote; defeated (6-11))

The concept of Council meetings in all wards continue for the remainder of the 2022-2026 term of Council in the following locations:

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 21a

Notice of Motion re financial transparency for proposed purchase of old Sears building (notice_of_motion; received)

Councillor Storey presented a notice of motion regarding financial transparency and accountability for the proposal to purchase the old Sears building. The matter will be added to the January 15, 2023 Council agenda for discussion and voting.

Source: Combined Council Meeting - December 11 2023 (Minutes) — Item 22a

2024-01-15 — Combined Council Meeting - January 15 2024 (Minutes)

Wheatley Arena Improvements (vote; carried (18-0))

Construction of an elevator and accessible washrooms at the Wheatley Area Arena be considered as part of the 2025 update to the multi-year Capital Budget process.

Source: Combined Council Meeting - January 15 2024 (Minutes) — Item 18(b)

Tile Drainage Loan Debenture #2024-02 (motion; carried)

Tile Drainage Loan Debenture #2024-02

Source: Combined Council Meeting - January 15 2024 (Minutes) — Item 18(i)

2024-02-05 — Council Meeting - February 5 2024 (Minutes)

Riverview Gardens Information Technology Strategic Plan (vote; carried)

The Riverview Gardens Information Technology Strategic Plan as prepared and presented by A&A Ward Consulting and Associates be received and recommendations contained within the Riverview Gardens Information Technology Strategic Plan be taken into consideration

Source: Council Meeting - February 5 2024 (Minutes) — Item 17(a)

Together CK Grant - 2024 Funding Recommendations (vote; carried)

Twenty-six applications, as endorsed by the Together CK Review Committee, be approved under the “Community Projects” grant program for a total of $195,715 in funding against gross project costs of $878,251

Source: Council Meeting - February 5 2024 (Minutes) — Item 19(a)

Project Delta Reserve Report (motion; carried)

Project Delta Reserve Report

Source: Council Meeting - February 5 2024 (Minutes) — Item 20(b)

AMO Social and Economic Prosperity Review Resolution (motion; carried)

Whereas current provincial-municipal fiscal arrangements are undermining Ontario’s economic prosperity and quality of life.

Source: Council Meeting - February 5 2024 (Minutes) — Item 24(a)

2024-02-26 — Combined Council Meeting - February 26 2024 (Minutes)

Tile Drainage Loan Debenture #2024-03 (motion; carried)

Tile Drainage Loan Debenture #2024-03

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 17(e)

Extension to Blenheim Downtown Business Area Winter Control (vote; carried (14-0))

“That administration be directed to immediately include the following streets into the “Downtown Business Areas”:

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 17(f)

Public Wi-Fi in Chatham-Kent Recreational Buildings (vote; carried (13-0))

“That staff prepare a business case for debate and discussion for public Wi-Fi in arenas for the 2025 budget

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 17(g)

2022 Financial Indicator Review (motion; received)

2022 Financial Indicator Review (information report)

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 18(b)

University of Guelph, Ridgetown College Campus-Reserve (motion; carried)

University of Guelph, Ridgetown College Campus-Reserve

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 19(a)

2024-03-25 — Council Meeting - March 25 2024 (Minutes)

Entegrus 2023 Special Dividend (motion; carried)

Entegrus 2023 Special Dividend

Source: Council Meeting - March 25 2024 (Minutes) — Item 18(a)

2023 Statement of Remuneration & Expenses for Elected and Appointed Officials (agenda_item; received)

Council received the report for information.

Source: Council Meeting - March 25 2024 (Minutes) — Item 18(b)

2023 Request for Encumbrance Reserve (motion; carried)

An encumbrance reserve of $556,215 be approved and carried forward to 2024 to allow for the completion of projects approved during the 2023 budget.

Source: Council Meeting - March 25 2024 (Minutes) — Item 18(c)

2024-04-08 — Council Meeting - April 8 2024 (Minutes)

2023 Annual Investment Report (agenda_item; received)

This report was received as part of the Consent Agenda.

Source: Council Meeting - April 8 2024 (Minutes) — Item 13(c)

2023 Record of Payment to Council Owned Vendors (agenda_item; received)

The report was received for information.

Source: Council Meeting - April 8 2024 (Minutes) — Item 13(d)

2024-04-29 — Combined Council Meeting - April 29 2024 (Minutes)

Tax Rates 2024 (motion; carried)

Tax Rates 2024

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 17(b)

Request for Transfer from the Lifeamp Senior Services Capital Homes Reserve (motion; carried)

2024 Request for Transfer from the Lifeamp Senior Services Capital Homes Reserve (17746)

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 18(a)

2024/2025 Municipal Insurance Renewal (motion; carried)

2024/2025 Municipal Insurance Renewal

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 20(a)

Council Chambers Security Measures - Funding of Security Services (vote; carried (16-0))

The cost for Municipal security be funded as a variance from the 2024 Facilities operating budget.

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 21(a)

2024-05-13 — Council Meeting - May 13 2024 (Minutes)

Asset Retirement Obligation (ARO) Policy (motion; carried)

Asset Retirement Obligation (ARO) Policy

Source: Council Meeting - May 13 2024 (Minutes) — Item 19(a)

2024-06-10 — Council Meeting - June 10 2024 (Minutes)

2024 Budget Methodology (motion; received)

2024 Budget Methodology (information report)

Source: Council Meeting - June 10 2024 (Minutes) — Item 19(a)

2024-07-15 — Combined Council Meeting - July 15 2024 (Minutes)

By-law to Invoice Payments in Lieu of Taxes on Provincial Institutions (vote; carried (15-0))

A by-law be passed to provide for the annual levy of payments in lieu of taxes on Universities and Colleges, and Public Hospitals for the year 2024 as per Section 323 of the Municipal Act, 2001.

Source: Combined Council Meeting - July 15 2024 (Minutes) — Item 19(b)

2024-08-12 — Combined Council Meeting - August 12 2024 (Minutes)

2023 Audited Financial Statements (vote; carried (17-0))

The audited financial statements for the year ended December 31, 2023 be approved.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 17(a)

2023 Final Operations Variance - Surplus Allocation (vote; carried (16-0))

The final 2023 operating surplus of 2.11M be allocated as follows:

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 17(b)

April 2024 Budget Variance Forecast (vote; carried (17-0))

Administration continue to monitor operations and report back to Council with an August variance report prior to the 2025 annual update budget deliberations.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 17(c)

Schedule of 2025 Annual Update Budget Committee Meetings (agenda_item; received)

This report was received as part of the Consent Agenda.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 17(d)

Motion re Farm Tax Ratio (vote; carried (12-5))

That administration bring a report to Council in the fall of 2024 with a recommendation to phase in over the remainder of this term of Council the farm tax ratio back to the normal province wide rate of 25% of the residential rate, as described in Section 308.1(3) of the Municipal Act, 2001.

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 17(e)

Tile Drainage Loan Debenture #2024-09 (motion; carried)

Tile Drainage Loan Debenture #2024-09

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 19(a)

Resolution re Comprehensive Social and Economic Prosperity Review (AMO) (motion; carried)

Therefore be it resolved that the Province of Ontario commit to undertaking with the Association of Municipalities of Ontario a comprehensive social and economic prosperity review to promote the stability and sustainability of municipal finances across Ontario

Source: Combined Council Meeting - August 12 2024 (Minutes) — Item 25

2024-09-23 — Combined Council Meeting - September 23 2024 (Minutes)

7.5% Departmental Budgetary Annual Decrease (notice_of_motion; —)

Council Doyle presented a notice of motion regarding 7.5% Departmental Budgetary Annual Decrease.

Source: Combined Council Meeting - September 23 2024 (Minutes) — Item 18

2024-10-07 — Council Meeting - October 7 2024 (Minutes)

Motion re 7.5% Departmental Budgetary Annual Decrease (vote; carried (12-4))

That Administration bring forward an information report during budget deliberations with options to achieve a 7.5% budgetary annual decrease realized collectively, from each of the following areas:

Source: Council Meeting - October 7 2024 (Minutes) — Item 20(a)

2024-10-21 — Combined Council Meeting - October 21 2024 (Minutes)

Detailed Asset Management Plans & Overview Document (vote; carried (17-0))

The Asset Management Overview Document be adopted by Council.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(b)

Stormwater Master Plans Update (vote; carried (17-0))

The Shrewsbury Stormwater Servicing Report be accepted and implemented beginning in 2025.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(c)

Tile Drainage Loan Debenture #2024-11 (motion; carried)

Tile Drainage Loan Debenture #2024-11

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(e)

2024-11-04 — Council Meeting - November 4 2024 (Minutes)

August 2024 Budget Variance Forecast (vote; carried (17-0))

Administration continue to monitor operations and report back to Council with the Final 2024 variance report after the completion of the year-end audit.

Source: Council Meeting - November 4 2024 (Minutes) — Item 21(b)

2024-11-18 — Combined Council Meeting - November 18 2024 (Minutes)

Chatham-Kent Police Service Critical Systems UPS Replacement (vote; carried (14-0))

The project funding requirement of $173,475.99 be funded from the Buildings Lifecycle Reserve (17766).

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 16(d)

Primary Health Care - Referral of Item 1 to Budget and Postponement of Items 2-6 (motion; carried)

"That Item 1 of the motion be referred to Budget Deliberations and that Items 2 - 6 be postponed to the December 9, 2024 Council Meeting."

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 18(a)

Support of Primary Health Care Access Points (Main Motion) (motion; deferred)

“That Chatham-Kent support primary care access points and physician recruitment in the following ways:

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 18(a)

2024-11-27 — Council Meeting - November 27 2024 (Minutes)

2025 Annual Budget Update Adoption (4.99% Tax Impact) (vote; carried (12-6))

“That Chatham-Kent Council adopt the 2025 Annual Budget Update, as recommended by the Budget Committee, and end Council’s budget review, resulting in a 2025 tax impact of 4.99%.”

Source: Council Meeting - November 27 2024 (Minutes) — Item 7

2025 Annual Update Closed Budget Provisions Adoption (vote; carried (18-0))

“That the 2025 Annual Update closed budget provisions as presented in the draft budget be adopted:

Source: Council Meeting - November 27 2024 (Minutes) — Item 7

2024-12-09 — Council Meeting - December 9 2024 (Minutes)

CK Community Hub Costing Standards Exceeding Requirements (Recommendation 5) (vote; defeated (9-9))

Recommendations from the AAC and stakeholder groups that exceed current standards are costed out and included in upcoming Council reports on this proposal.

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)

Support for Primary Care Access Points and Physician Recruitment (vote; carried (18-0))

To establish a Primary Care Family Physician Incentive reserve, of $140,000 annually or $420,000 total for the remainder of the 2024-2027 Multi-Year Budget, funded initially by a transfer of $420,000 from the Strategic Reserve

Source: Council Meeting - December 9 2024 (Minutes) — Item 20(b)

2025 Interim Tax Levy, Due Dates, and Borrowing By-laws (motion; carried)

2025 Interim Tax Levy, Due Dates, and Borrowing By-laws

Source: Council Meeting - December 9 2024 (Minutes) — Item 22(b)

2025-01-27 — Combined Council Meeting - January 27 2025 (Minutes)

Deputy CAO Position - Financial Analysis (vote; defeated (4-7))

Financial analysis indicating how this position will be funded

Source: Combined Council Meeting - January 27 2025 (Minutes) — Item 16(b)

Asset Management Software Needs Assessment (motion; carried)

the completion of the Asset Management Software Needs Assessment be awarded to Caliberr Professional Services (2448653 ONT Ltd.) in the amount of $100,852.50 (including HST)

Source: Combined Council Meeting - January 27 2025 (Minutes) — Item 18(f)

Traffic Signal Maintenance Contract Limit Increase (vote; carried (11-0))

The Maintenance of Traffic Control Signals and Related Electrical Devices, awarded to Maple City Electric, be increased to $1,272,131.21 including HST.

Source: Combined Council Meeting - January 27 2025 (Minutes) — Item 18(g)

2025-02-24 — Combined Council Meeting - February 24 2025 (Minutes)

Sidewalk Winter Control Level of Service (vote; carried (16-0))

That administration bring a business case to the 2026 budget update with current best practices employed by other municipalities and the costs associated with altering the current service level.

Source: Combined Council Meeting - February 24 2025 (Minutes) — Item 16(i)

2025-03-03 — Council Meeting - March 3 2025 (Minutes)

Gravel Road Conversion Debenture Plan (vote; carried (16-0))

That staff report back on an investment and debenture plan of approximately $30 million to accelerate the conversion of gravel roads in Chatham-Kent.

Source: Council Meeting - March 3 2025 (Minutes) — Item 16(a)

Chatham-Kent Community Hub Costs (notice_of_motion; —)

Councillor Bondy presented a notice of motion regarding Chatham-Kent Community Hub Costs.

Source: Council Meeting - March 3 2025 (Minutes) — Item 20(a)

2025-03-17 — Combined Council Meeting - March 17 2025 (Minutes)

Gravel Tender T25-103 - Roadway Maintenance Gravel (vote; carried (17-0))

The total estimated program cost of $4,154,418.86 be funded from the 17770-LifeAMP ROW Infrastructure Reserve.

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 16(a)

Organic Waste Diversion Program (vote; carried (18-0))

the Recommended Program for Organic Waste Diversion, which includes a backyard composter program, a standardized curbside leaf and yard waste collection program (Option b.), and a pilot depot food waste digester program be approved.

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 18(a)

WISH Centre Increased Youth Programming (motion; carried)

be amended for a five-year pilot program to include the remainder of 2025 plus a five-year extension for 2026-2030 to freeze the rent payments

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 18(b)

2025-2026 Municipal Insurance Renewal (vote; carried (17-0))

Council authorize the purchase of municipal insurance for a premium amount of $3,050,435.00 (plus tax, as applicable) from Marsh for a 12 month period commencing April 1, 2025

Source: Combined Council Meeting - March 17 2025 (Minutes) — Item 20(a)

2025-04-07 — Council Meeting - April 7 2025 (Minutes)

Financial Advocacy to Upper-Level Governments (vote; carried (17-0))

Council advocate to both the Provincial and Federal Governments of the urgent need for funding for all types of infrastructure projects including supportive housing, affordable housing, roads, bridges, water, wastewater, storm water, emergency services

Source: Council Meeting - April 7 2025 (Minutes) — Item 19(a)

Tax Policy 2025 (motion; carried)

the broad class tax transition ratio for Landfill be set at 9.3912 as prescribed by the province.

Source: Council Meeting - April 7 2025 (Minutes) — Item 19(b)

Street Light Maintenance - Entegrus SLA (vote; carried (16-0))

Council authorize administration to enter into a 6-year service level agreement with Entegrus for the purposes of street light maintenance (2025-2030).

Source: Council Meeting - April 7 2025 (Minutes) — Item 20(d)

Together CK Grant - 2025 Funding Recommendations (motion; carried)

five applications, as endorsed by the Together CK Review Committee, be approved under the Significant Events grant program for total funding of $125,000.

Source: Council Meeting - April 7 2025 (Minutes) — Item 22(a)

Councillor Ward Funding Program Review (vote; carried (17-0))

Administration develop a more strategic plan for the equal distribution of funds throughout our communities, aligned with current and future arts and culture master plans

Source: Council Meeting - April 7 2025 (Minutes) — Item 22(b)

Contract Amendment - StrategyCorp (Ward Boundary Review) (motion; carried)

a contract amendment in the amount of $20,340.00 (including HST) be approved for the additional Consulting Services for the Ward Boundary and Council Composition Review provided by StrategyCorp

Source: Council Meeting - April 7 2025 (Minutes) — Item 24(b)

2025-04-28 — Combined Council Meeting - April 28 2025 (Minutes)

McFarlane Relief Drain Bridge Rehabilitations (T24-167) (motion; carried)

the tender in the amount of $3,790,859.03 (incl HST) for the McFarlane Relief Drain Bridge Rehabilitations be awarded to Facca Incorporated.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(a)

Sole Source - Three Land Ambulances (vote; carried (16-0))

the purchase of three (3) land ambulances be sole sourced to Demers Ambulances at a total value of $1,022,000.25 (HST included).

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(e)

Affordable Housing Townhouses Tender - Redwood/Eugenie (T25-239) (vote; carried (16-0))

for the CK Housing Services New Redwood Crescent and Eugenie Street Chatham - Affordable Housing Townhouses be awarded to Barrineti Construction Ltd.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 14(g)

Affordable Housing Progress - Park Ave East Remediation (motion; carried)

the Consulting Services for Additional Field Work, Modified Generic Risk Assessment and Record of Site Condition (RSC) Filing at 421-461 Park Avenue East, Chatham be single sourced to Dillon Consulting Limited at a cost of $211,310 including HST

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 15(b)

Core Infrastructure Detailed Asset Management Plans (vote; carried (17-0))

the Detailed Asset Management Plans be adopted by Council.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 16(a)

Dedicated Gas Tax Funds for Public Transportation 2024-2025 (motion; carried)

an allocation of $977,409 from the 2024 - 2025 Dedicated Gas Tax Funds for Public Transportation program.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 16(b)

Talbot Trail Realignment Funding Request (vote; carried (17-0))

a request for $5M of Provincial funding for the Talbot Trail project

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 16(f)

2026 Budget Opening Night Rescheduled (vote; carried (16-1))

the Budget Opening Night meeting be brough forward one week to November 5, 2025

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 17(a)

2026 Budget Schedule and Strong Mayor Direction (vote; carried (17-0))

the Mayor consider Council's 2026 Annual Budget Update suggestions when providing budget direction to administration as part of the Strong Mayor Powers.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 17(a)

2024 Annual Investment Report (motion; received)

2024 Annual Investment Report (information report)

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 17(b)

ROCK Missions Wallaceburg Drop-In Centre Funding (motion; carried)

ROCK Missions Wallaceburg Drop-In Centre be funded in the amount of $25,000 (including HST) from the Economic Downturn Reserve.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 19(a)

Increasing Employment Services Capacity (vote; carried (16-0))

the addition of two permanent full time equivalent job developer positions within the Employment and Social Services Division be approved

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 19(b)

Financial Accountability for CK Hub Next Phase (notice_of_motion; —)

Councillor Storey presented a notice of motion regarding Financial Accountability for the proposed next phase of the CK Hub.

Source: Combined Council Meeting - April 28 2025 (Minutes) — Item 23(a)

2025-05-12 — Council Meeting - May 12 2025 (Minutes)

Chatham-Kent Community Hub - Construction Procurement Phase (vote; carried (12-5))

Administration be authorized to proceed with the construction procurement phase of the Chatham-Kent Community Hub (CKCH).

Source: Council Meeting - May 12 2025 (Minutes) — Item 13(a)

2023 Financial Indicator Review (motion; received)

2023 Financial Indicator Review (information report)

Source: Council Meeting - May 12 2025 (Minutes) — Item 14(a)

2025 Tax Rates and BIA Levies (motion; carried)

The 2025 Final Municipal Tax Rates in Schedule B be applied to all taxable assessment to meet the funding required by the 2025 budget.

Source: Council Meeting - May 12 2025 (Minutes) — Item 14(b)

Tax Arrears Write-Off - Roll 3650 442 008 08600 (vote; carried (14-3))

92% of the accumulated tax arrears, interest, and penalty, on property roll number 3650 442 008 08600, be written off, of which the balance is $754,629.90

Source: Council Meeting - May 12 2025 (Minutes) — Item 14(c)

Tax Sale Write-Off - September 2024 (motion; carried)

Taxes, other charges, and interest totaling $5,747.98 for property roll 3650 443 003 17910

Source: Council Meeting - May 12 2025 (Minutes) — Item 14(d)

Lease Extension - 185 Murray Street Shelter, Chatham (vote; carried (16-0))

for the property at 185 Murray Street, Chatham at a cost of $35,595 (inclusive of H.S.T.) from May 20, 2025, through August 20, 2025.

Source: Council Meeting - May 12 2025 (Minutes) — Item 16(a)

2025-06-09 — Council Meeting - June 9 2025 (Minutes)

Tupperville Road Culvert Replacements (T24-331) (motion; carried)

for the Two Culvert Replacements on Tupperville Road be awarded to Henry Heyink Construction Ltd.

Source: Council Meeting - June 9 2025 (Minutes) — Item 15(b)

Dust Suppressants - 2025 Procurement (vote; carried (13-3))

That Council instruct administration to follow the procurement process for dust suppression program for 2025 with the goal of having a partial application completed this calendar year.

Source: Council Meeting - June 9 2025 (Minutes) — Item 18(c)

Dust Suppressants - Referral to Budget (Defeated) (vote; defeated (8-9))

the motion be referred to the budget update process and have an updated staff report outlining best practices related to addressing dust production on gravel roads in September.

Source: Council Meeting - June 9 2025 (Minutes) — Item 18(c)

2025 Tax Rates Amendment (motion; carried)

the 2025 Amended Final Municipal Tax Rates in Schedule A be approved and applied to all taxable assessment to meet the funding required by the 2025 budget.

Source: Council Meeting - June 9 2025 (Minutes) — Item 20(c)

2025-06-23 — Combined Council Meeting - June 23 2025 (Minutes)

Cultural Plan Update Project (R25-240) (vote; carried (17-0))

the R25-240 Cultural Plan Update Project Request for Proposal be awarded to ERA Architects Inc in partnership with Monumental at a total estimated value of $135,600 (including HST)

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(a)

Lamila Street Reconstruction (T25-268) (motion; carried)

for the Lamila Street Reconstruction be awarded to Gillier Construction Inc.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(c)

Cold in Place Pavement Recycling (T25-105C) (motion; carried)

for Cold in Place Pavement Recycling be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(d)

Pavement Resurfacing Program (T25-105) (motion; carried)

for Pavement Resurfacing be awarded to Huron Construction Company, a division of Brennan Paving and Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(e)

Ridgetown Arena Parking Lot Improvements (T25-143) (motion; carried)

for the Ridgetown Arena Parking Lot Improvements be awarded to Gillier Construction Inc.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(f)

King Street West Reconstruction & First Street Watermain (T25-231) (vote; carried (16-0))

the tender in the amount of $6,422,149.12 (including HST) for the King Street West Reconstruction and First Street Watermain Replacement be awarded to Henry Heyink Construction Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 14(g)

Consolidated Non-Core Detailed Asset Management Plans 2025 (vote; carried (17-0))

the proposed levels of service for the Non-Core Detailed Asset Management plans be adopted by Council

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 18(a)

Talbot Trail Realignment - Stage 4 Archaeological Assessment (vote; carried (17-0))

a contract amendment in the amount of $920,950.00 (including HST) for the Stage 4 Archaeological Assessment for the Talbot Trail Realignment project be approved for AECOM Canada Ltd.

Source: Combined Council Meeting - June 23 2025 (Minutes) — Item 18(b)

2025-07-14 — Combined Council Meeting - July 14 2025 (Minutes)

CCTV Camera Expansion (vote; carried (15-2))

That the following locations have CCTV cameras implemented, with one-time costs of $94,000 paid from the strategic reserve, and ongoing operating expenses of $32,000 to be included in the 2026 budget update.

Source: Combined Council Meeting - July 14 2025 (Minutes) — Item 20(a)

2025-07-28 — Council Meeting - July 28 2025 (Minutes)

Encampments - Hire By-law Enforcement Officer (vote; carried (13-4))

Administration hire additional temporary by-law officer to enforce these amendments.

Source: Council Meeting - July 28 2025 (Minutes) — Item 11(a)

2025-08-11 — Combined Council Meeting - August 11 2025 (Minutes)

Thames River Slope Stabilization (T25-227) (vote; carried (15-1))

the tender award in the amount of $6,474,900.00 (including HST) for the Thames River Slope Stabilization, Thames Street be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(a)

Beattie Drain Enclosure (T24-239) (motion; carried)

the tender in the amount of $410,416.00 (including HST) for the Beattie Drain Enclosure be awarded to Clarke Construction Inc.

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(b)

Four Rear-Loading Refuse Trucks (motion; carried)

the purchase of four (4) rear-loading refuse trucks be awarded to Commercial Truck Equipment for a total value of $1,744,137.37 (including 13% HST).

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 14(c)

Encampment Protocol - Compile Costs and Petition Province (vote; carried (15-0))

That all costs related to enforcement, mitigation, and community supports related to encampment issues be compiled and summarized and sent to the premier, minister of health, the minister of municipal affairs and housing, and our local MPPs

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 18(a)

Wheatley Legion Grant (notice_of_motion; —)

Councillor Anderson presented a Notice of Motion regarding Wheatley Legion Grant.

Source: Combined Council Meeting - August 11 2025 (Minutes) — Item 19(a)

2025-08-25 — Council Meeting - August 25 2025 (Minutes)

2024 Audited Financial Statements (vote; carried (16-0))

the audited financial statements for the year ended December 31, 2024 be approved.

Source: Council Meeting - August 25 2025 (Minutes) — Item 13(a)

2024 Final Operations Variance (motion; carried)

the final 2024 operating deficit of $1,984,705 be funded by the Investment Income Fluctuation Reserve.

Source: Council Meeting - August 25 2025 (Minutes) — Item 13(b)

April 2025 Budget Variance Forecast (motion; carried)

Administration continues to monitor operations and report back to Council with an updated August 2025 variance report.

Source: Council Meeting - August 25 2025 (Minutes) — Item 13(c)

Wheatley Legion Grant (motion; carried)

That Chatham-Kent Council grant approximately $92,500 from the Strategic Reserve to transfer to the various divisions to offset the Development Charges, Building Permit fees, Planning fees and 2024 and 2025 Property taxes for the Wheatley Legion new building project

Source: Council Meeting - August 25 2025 (Minutes) — Item 13(e)

Encampment Protocol - Reduce Setbacks to 25m + PUC Site Exemptions (vote; carried (10-6))

reduce the set back of 100 metres from a habitable residence or business, with a set back of 25 metres from a habitable residence or business.

Source: Council Meeting - August 25 2025 (Minutes) — Item 15(a)

Encampment Response Protocol By-law + Enforcement Contract (vote; carried (15-1))

By-law enforcement services for the Encampment Response Protocol be single-sourced to Royal Protective Services, at a total value not to exceed $238,882, including HST

Source: Council Meeting - August 25 2025 (Minutes) — Item 15(a)

Wheatley Class Action - Waive Insurance Deductible Recuperation (vote; carried (17-0))

the Municipality of Chatham-Kent waives the recuperation of its $250,000 insurance deductible pertaining to the Wheatley Class Action Lawsuit.

Source: Council Meeting - August 25 2025 (Minutes) — Item 16(a)

2025-09-08 — Council Meeting - September 8 2025 (Minutes)

Election Reserve Funds 2026 (motion; carried)

$500,000 be transferred from the Lifeamp Election Reserve (17676) to fund the upcoming 2026 Municipal Election

Source: Council Meeting - September 8 2025 (Minutes) — Item 15(c)

Repeat Offenders - Additional Public Works By-law Officer Business Case (vote; carried (14-0))

a business case be brought to the 2026 Budget update process for one additional Public Works By-Law Enforcement officer.

Source: Council Meeting - September 8 2025 (Minutes) — Item 15(e)

CK Drug Strategy Coordinator Funding Referral (vote; carried (14-0))

That funding for the CK Drug Strategy Coordinator be referred to the 2026 Budget.

Source: Council Meeting - September 8 2025 (Minutes) — Item 16(a)

Gravel Road Conversion Program Acceleration (motion; carried)

the Gravel Road Conversion Program Acceleration Plan be accepted and implemented beginning in 2026.

Source: Council Meeting - September 8 2025 (Minutes) — Item 18(a)

101 McNaughton Ave West - Modular Affordable Housing Build (vote; carried (14-1))

a contract amendment in the amount of $4,438,748.30 including contingency and HST for Jayden Construction be approved.

Source: Council Meeting - September 8 2025 (Minutes) — Item 18(b)

Recreation Summer Camp Review - Fee Freeze (vote; carried (15-0))

That Stay n Play camp fees be frozen until the next 4 year budget update

Source: Council Meeting - September 8 2025 (Minutes) — Item 18(d)

2025-10-06 — Council Meeting - October 6 2025 (Minutes)

Entegrus AGM - 2024 Financials, Board & Auditors (vote; carried (17-0))

the audited consolidated financial statements of Entegrus Inc. for 2024 be approved.

Source: Council Meeting - October 6 2025 (Minutes) — Item 15(a)

Municipal Support - FLT Energy Solar Leases (Ridgetown & Bothwell) (vote; carried (16-0))

Administration be directed to enter into a lease agreement with FLT Energy Inc. for approximately 8.9 hectares (22 acres) of municipally-owned industrially zoned land that is currently farmed located off of Mitton Line in Ridgetown

Source: Council Meeting - October 6 2025 (Minutes) — Item 16(f)

CK Hub Financial Reporting and Transparency (notice_of_motion; —)

Councillor Storey presented a notice of motion regarding Providing Detailed Financial Reporting and Transparency on Ongoing Lifecycle Costs for the CK Hub.

Source: Council Meeting - October 6 2025 (Minutes) — Item 19(a)

2025-10-20 — Combined Council Meeting - October 20 2025 (Minutes)

CK Community Hub - Construction Award (Fortis, $43.6M) (vote; carried (14-4))

the proposal in the amount of $43,619,068.53 (including HST) for the Construction Services for the Chatham-Kent Community Hub be awarded to Fortis Construction Group Inc.

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 15(a)

CK Community Hub - Postponement (Defeated) (vote; defeated (4-14))

this item be postponed until complete ongoing costs of this proposal can be prepared by administration for Council and public review.

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 15(a)

Land Acquisition - 92 Churchill Street (Affordable Housing) (vote; carried (16-2))

the Municipality of Chatham-Kent purchase the 6.20 acres (2.509 hectares) 92 Churchill Street, Chatham Property Identification Number 00534-0202 from the Lambton Kent District School Board (LKDSB) for $1,625,000.

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 15(c)

Land Acquisitions - Park Street Properties (Affordable Housing) (vote; carried (17-0))

the Municipality of Chatham-Kent purchase 398 Park Street, Chatham Property Identification Number 00509-0166 for $290,000

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 15(d)

Together CK Core Grant Funding 2026-2029 (vote; carried (16-0))

Eighteen applications are approved for a total of $311,660 in funding annually for 2026 through 2029 from Together CK Core Grants

Source: Combined Council Meeting - October 20 2025 (Minutes) — Item 17(a)

2025-11-03 — Council Meeting - November 3 2025 (Minutes)

Councillor Ward Funding Approach 2027-2030 (vote; carried (16-1))

the current Hydro One Councillor Ward Funding approach be maintained, except that Mayor/Councillor-supported community culture and recreation projects be managed through a quarterly intake process.

Source: Council Meeting - November 3 2025 (Minutes) — Item 16(b)

Councillor Ward Funding Surplus Redistribution (vote; carried (14-3))

That the $75,000 of Hydro One Councillor Ward Funding surplus funds, resulting from changes to the composition of Council, be redistributed equally between the 8 rural ward Councillors (wards 1,2,3,4,5) be referred to the next term of Council.

Source: Council Meeting - November 3 2025 (Minutes) — Item 16(b)

August 2025 Budget Variance Forecast (motion; carried)

$2,198,253 of the 2025 projected surplus be transferred to the CK Housing New Construction Reserve (17315) for use in future affordable housing projects subject to the final 2025 operations variance.

Source: Council Meeting - November 3 2025 (Minutes) — Item 18(a)

Reserves and Reserve Funds Housekeeping 2025 (motion; carried)

A Budget Variance Stabilization Reserve be established to manage operational surpluses and future deficits across various service areas.

Source: Council Meeting - November 3 2025 (Minutes) — Item 18(b)

2025-11-17 — Combined Council Meeting - November 17 2025 (Minutes)

Contract T25-231 - King Street West Streetlighting Revision (vote; carried (15-1))

Contract amendments be approved for the Contractor, Henry Heyink Construction Ltd., and Consultant, RC Spencer Associates Inc., to a total amount of $50,000 (plus applicable HST)

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 17(a)

2026 Interim Tax Levy, Due Dates, and Borrowing By-laws (motion; carried)

The 2026 Interim Tax Levy By-law and 2026 Borrowing By-law be approved.

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 21(a)

Building and Land Acquisition - 426 Lacroix Street, Chatham (Affordable Housing) (vote; carried (11-5))

The Municipality of Chatham-Kent purchase the 4.44 acres (1.795 hectares) 426 Lacroix Street, Chatham Property Identification Number 00520-1105 from the St. Clair Catholic District School Board (SCCDSB) for $1,699,999.

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 22(a)

Single Source - Dillon Consulting for Risk Assessment / Record of Site Condition (421-461 Park Ave E) (motion; carried)

be single sourced to Dillon Consulting Limited at a cost of $138,199.00 including HST

Source: Combined Council Meeting - November 17 2025 (Minutes) — Item 22(b)

2025-11-26 — Council Meeting - November 26 2025 (Minutes)

2026 Annual Budget Update Adoption (4.63% tax impact) (vote; carried (10-7))

Chatham-Kent Council adopt the 2026 Annual Budget Update, as recommended by the Budget Committee, and end Council's budget review, resulting in a 2026 tax impact of 4.63%.

Source: Council Meeting - November 26 2025 (Minutes) — Item 8

2025-12-01 — Council Meeting - December 01 2025 (Minutes)

Tender Award T25-302 - St. Clair College Community Park, Phase 2 (Westhoek) (motion; carried)

St. Clair College Community Park, Phase 2 be awarded to Westhoek Construction Limited in the amount of $3,303,906.71 (including HST).

Source: Council Meeting - December 01 2025 (Minutes) — Item 16(a)

2025-12-15 — Combined Council Meeting - December 15 2025 (Minutes)

Tender Award R25-304 - Tree Trimming Services, Chatham (Davey Tree) (motion; carried)

R25-304 Tree Trimming Services Community of Chatham be awarded to Davey Tree Experts Ltd. at a total value of $614,901.26 (including HST).

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 16(a)

Celebrating Cultural Diversity & Soccer 2026 (FIFA26 Caravan) (vote; carried (16-0))

Administration be authorized to spend $50,000 on an event activation fee payable to FWC26 Canada Football Ltd. (FIFA26 Canada)

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 17(b)

Parks and Recreation Master Plan - Recommendation 2 ($2M Reserves for Studies) (vote; carried (16-1))

Up to $1 million from the New Arena Build Reserve (17612) and up to $1 million from the Parks Lifecycle Reserve (17641) be approved

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 18(a)

Parks and Recreation Master Plan - Recommendation 3 (Project Manager FTE) (vote; carried (16-1))

A Project Manager (1.0 FTE) position be approved to perform the above work and to deliver parks and recreation projects at an annual cost of $147,227.21

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 18(a)

Parks and Recreation Master Plan - Recommendation 4 (Growth Costs to DC Study) (vote; carried (17-0))

Growth-related project costs be referred to the upcoming Development Charge Background Study for implementation in 2027.

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 18(a)

Parks and Recreation Master Plan - Recommendation 5 (Costs to Future Budgets) (vote; carried (17-0))

Identified costs to implement recommendations be referred to the 2027 Budget Update, the 2028-2031 Multi-Year Budget, and the Long-Term AMP Financial Plan.

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 18(a)

Talbot Trail Realignment - Land Purchases & Archaeological Assessment (vote; carried (14-0))

A contract amendment in the amount of $621,500.00 (including HST) for the Stage 4 Archaeological Assessment for the Talbot Trail Realignment project be approved for AECOM Canada Ltd.

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 18(b)

Reserves and Reserve Funds Housekeeping 2025 Amendment (motion; carried)

Recommendation 7, in the Reserves and Reserve Funds Housekeeping 2025 Report to Council on November 3, 2025, be amended and approved as follows:

Source: Combined Council Meeting - December 15 2025 (Minutes) — Item 21(a)

2026-01-26 — Combined Council Meeting - January 26 2026 (Minutes)

Budget Committee Minutes - November 5, 25 & 26, 2025 (motion; carried)

Chatham-Kent Budget Committee Minutes from its meetings held on November 5, November 25 and November 26, 2025

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 15(b)

RFP R24-314 - Municipal Public Safety Radio Communication (Thames / Motorola) (vote; carried (16-0))

Part A: Infrastructure and installation services to Thames Communications Ltd. for $9,746,739.79 (including HST).

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(a)

Single Source - Lifepak 35 Paramedic Monitor/Defibrillators (Stryker) (motion; carried)

The purchase of eighteen (18) LifePak35 Paramedic Monitor/ Defibrillators be single sourced from Stryker Canada ULC at a total value of $994,209.41 (HST included)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(b)

Sole Source - Lucas CPR Devices (Stryker) (motion; carried)

The purchase of Five (5) Stryker Lucas CPR Devices be sole sourced to Stryker Canada ULC at a value of $77,288.66 (including HST)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(c)

Sole Source - Medical Equipment Replacement, Riverview Gardens (Arjo) (motion; carried)

The replacement of medical equipment for Riverview Gardens be sole sourced to Arjo Canada Inc. at a total value of $280,327.91 (including HST)

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 16(d)

Special Events / TogetherCK Grants - Eproval Software Pilot (vote; carried (15-0))

The sole source purchase and implementation of Eproval online permitting software for managing special events and grant applications be approved for a three-year pilot project at a cost of $118,650 (including HST).

Source: Combined Council Meeting - January 26 2026 (Minutes) — Item 17(a)

2026-02-09 — Council Meeting - February 09 2026 (Minutes)

Single Source - Sydenham Fork Breakwall Assessment (Delta Science) (motion; carried)

The Sydenham Fork Breakwall Assessment be Single Sourced to Delta Science and Engineering Inc. at a total value of $414,337.10 (including HST).

Source: Council Meeting - February 09 2026 (Minutes) — Item 15(a)

2026-02-23 — Combined Council Meeting - February 23 2026 (Minutes)

Sole Source - Paralegal Housing Stability Services (Chatham-Kent Legal Clinic) (motion; carried)

The Director of Housing Services be authorized to enter into a two-year sole source agreement with the Chatham-Kent Legal Clinic to assist in the delivery of Housing Stability Services.

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 15(a)

Waste to Energy - Municipal Services Corporation (RNG, Greenfield Global) (vote; carried (14-0))

the Municipal Services Corporation can be created pursuant to Section 203 of the Municipal Act for the purposes of holding the municipality's equity interests in the future jointly owned Renewable Natural Gas (RNG) Energy from Waste facility with Greenfield Global Inc.

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 17(a)

Banking Services Contract (Information Report) (motion; received)

Banking Services Contract (information report)

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 17(b)

Contract Extension - T25-256 Pavement Marking (Provincial Pavement Markings) (motion; carried)

be extended with Provincial Pavement Markings Inc. for the first extension term (2026), at a total value of $706,751.16 (including HST).

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 18(b)

Together CK Grant - 2026 Funding Recommendations (vote; carried (14-0))

Five applications, as endorsed by the Together CK Review Committee, be approved under the Significant Events grant program for a total of $102,610.

Source: Combined Council Meeting - February 23 2026 (Minutes) — Item 19(a)

2026-03-09 — Council Meeting - March 09 2026 (Minutes)

Tender T25-316 - Bloomfield Business Park Phase 3 (Clarke Construction) (motion; carried)

for the Bloomfield Business Park - Phase 3 be awarded to Clarke Construction Inc.

Source: Council Meeting - March 09 2026 (Minutes) — Item 15(a)

Tender T26-165 - Sydenham River Slope Stabilization, Glasgow Line (T.A.A. Construction) (vote; carried (17-0))

The tender award in the amount of $3,214,461.85 (including HST) for the Sydenham River Slope Stabilization, Glasgow Line Sites 2-3 be awarded to T.A.A. Construction Inc.

Source: Council Meeting - March 09 2026 (Minutes) — Item 15(b)

Growing Canada's Community Canopies Grant (FCM, $728K) (vote; carried (16-0))

execute a grant agreement with the Federation of Canadian Municipalities (FCM) in the amount of $728,240

Source: Council Meeting - March 09 2026 (Minutes) — Item 17(b)

CMAO Awards Hosting Opportunity (2028 & 2030) (vote; carried (16-0))

Administration be authorized to spend a maximum of up to $60,000 per year (total maximum of $120,000) on the hosting rights fee payable to Country Music Association of Ontario (CMAO)

Source: Council Meeting - March 09 2026 (Minutes) — Item 17(c)

ESS Records Digitization (Nimble Information Strategies) (motion; carried)

The digitization of Employment and Social Services active Ontario Works case files be awarded to Nimble Information Strategies Inc. at a total value of $248,169.79 (including HST).

Source: Council Meeting - March 09 2026 (Minutes) — Item 19(a)

Mitchell's Bay Marine Park - Channel Dredging (motion; carried)

Up to $175,000 from the Mitchell's Bay Marine Park Lifecycle Reserve be approved to fund the Municipality's 50% share of costs to dredge the marine park channel

Source: Council Meeting - March 09 2026 (Minutes) — Item 20(b)

2026-03-23 — Combined Council Meeting - March 23 2026 (Minutes)

Single Source T26-102A - Fibre Reinforced Surface Treatment (Walker Construction) (motion; carried)

for the Fibre Reinforced Surface Treatment Program be awarded to Walker Construction Limited.

Source: Combined Council Meeting - March 23 2026 (Minutes) — Item 17(a)

2024 Financial Indicator Review (Information Report) (motion; received)

2024 Financial Indicator Review (information report)

Source: Combined Council Meeting - March 23 2026 (Minutes) — Item 19(b)

Employment Services 2026-2027 Service Plan (CK Jobs) (motion; carried)

The additional $361,472 in provincial base operational funding be approved to support the CK Jobs program

Source: Combined Council Meeting - March 23 2026 (Minutes) — Item 20(d)

2026-2027 Municipal Insurance Renewal (Marsh Canada) (vote; carried (15-0))

The purchase of municipal insurance for a premium amount of $3,008,096.00 (plus tax, as applicable) from Marsh Canada for a 12-month period commencing April 1, 2026

Source: Combined Council Meeting - March 23 2026 (Minutes) — Item 22(a)