Issue Timeline: old_sears

Old Sears Proposal - Disclosure of Municipal Funding Sources (vote; carried (17-1))

• Mover: Storey, Seconder: Thompson
• Summary: The third part of Councillor Storey's motion, requiring all municipal funding sources for the old Sears building proposal to be presented to Council in advance of the report on next steps, was carried. Moved by Councillor Storey, seconded by Councillor Thompson. Councillor Hall voted in opposition.
• Related tags: financial_transparency, property

All municipal funding sources required to pay for proposal for old Sears building options, presented to Council in advance of the report to Council where voting on next steps will occur.”

Source: Combined Council Meeting - March 18 2024 (Minutes) — Item 19(a)

Old Sears Proposal - Monthly Financial Reporting (vote; defeated (9-9))

• Mover: Storey, Seconder: Thompson
• Summary: The second part of Councillor Storey's motion, requiring Administration to report back monthly with financial accounting, project updates and meeting minutes posted on the municipal website, was defeated on a tie vote. Moved by Councillor Storey, seconded by Councillor Thompson.
• Related tags: financial_transparency, property

Administration report back to Council monthly with financial accounting, project updates and meeting minutes of the staff project team and Stakeholder Engagement Group and posted on the municipal website

Source: Combined Council Meeting - March 18 2024 (Minutes) — Item 19(a)

Old Sears Proposal - Third-Party Cost Consultant and Due Diligence Funding (vote; defeated (6-12))

• Mover: Storey, Seconder: Thompson
• Summary: The first part of Councillor Storey's motion on financial accountability for the Old Sears proposal, requiring due-diligence costs to come from the previously approved $2 million fund and hiring a third-party cost consultant, was defeated. Moved by Councillor Storey, seconded by Councillor Thompson.
• Related tags: financial_transparency, property

Hiring a third-party cost consultant who can independently verify construction and all relevant project costs, which is standard practice for projects of this scale"

Source: Combined Council Meeting - March 18 2024 (Minutes) — Item 19(a)

Deputations regarding the former Sears building proposal (notice_of_motion; —)

• Mover: Councillor Storey
• Summary: Councillor Storey presented a notice of motion regarding deputations regarding the former Sears building proposal. The motion will be added to the October 7, 2024 Council Agenda for discussion and voting.
• Related tags: community_hub, governance

Councillor Storey presented a notice of motion regarding Deputations regarding the former Sears building proposal.

Source: Combined Council Meeting - September 23 2024 (Minutes) — Item 18

Deputations regarding the former Sears building proposal (vote; carried (15-1))

• Mover: Councillor Storey, Seconder: Councillor Jubenville
• Summary: Council approved Councillor Storey's motion permitting in-person deputations under the Procedural By-law for upcoming open session meetings regarding moving the Civic Centre, Library and/or Museum to the former Sears building, with notice requirements for changes. Moved by Councillor Storey, seconded by Councillor Jubenville.
• Related tags: governance, community_hub, deputations

In-person deputations are permitted for the October 21st Council meeting (open session) regarding the next phase of this proposal.

Source: Council Meeting - October 7 2024 (Minutes) — Item 16(b)

Chatham-Kent Community Hub - Comparative Cost Estimates Direction (vote; carried (14-2))

• Mover: Crew, Seconder: Finn
• Summary: Council directed Administration to provide updated high level cost estimates for upgrading the Civic Centre, museum and Library (including expansion to 35,000 sq. ft) to the same standards proposed for the Community Hub. Moved by Councillor Crew, seconded by Councillor Finn.
• Related tags: community_hub, infrastructure, community_services

That Administration be directed to provide updated high level cost estimates for upgrading the Civic Centre, museum and the Library (including the expansion to 35,000 sq. ft) to the same standards being proposed for the Chatham-Kent Community Hub

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(a)

Chatham-Kent Community Hub - Detailed Design Authorization (vote; carried (11-5))

• Mover: Crew, Seconder: Finn
• Summary: Council authorized Administration to proceed with the Detailed Design phase for the Chatham-Kent Community Hub, awarded the detailed design (inclusive of Park Avenue Business Centre alterations) to Architecturra Inc. for $2,177,683.46 funded from the Buildings Lifecycle Reserve, and authorized hiring a contracted Project Manager-ITT for nine months at $105,839.00. Moved by Councillor Crew, seconded by Councillor Finn.
• Related tags: community_hub, infrastructure, community_services
• Entities: Architecturra Inc.

The completion of the detailed design for the Chatham-Kent Community Hub project inclusive of the Park Avenue Business Centre alterations be awarded to Architecturra Inc. in the amount of $2,177,683.46 (including HST), funded from the Buildings Lifecycle Reserve.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(a)

Chatham-Kent Community Hub - Fixed Cost RFP Direction (vote; carried (14-3))

• Mover: Crew, Seconder: Finn
• Summary: Council directed that upon completion of the detailed design, a fixed cost request for proposal be implemented to ensure cost overruns will not occur and detailed project cost will be determined prior to moving the project forward. Moved by Councillor Crew, seconded by Councillor Finn.
• Related tags: community_hub, infrastructure

Upon the completion of the detailed design for the Chatham-Kent Community Hub, that a fixed cost request for proposal be implemented to ensure the cost associated with project assures the community that over runs won't occur and that detailed project cost will be determined prior to moving the project forward.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(a)

Motion by Councillor Storey re Ensuring access to the Downtown Chatham Hub (Postponed) (agenda_item; deferred)

• Mover: Storey
• Summary: Councillor Storey's motion regarding ensuring access for all residents to the proposed Downtown Chatham Hub in the old Sears building was postponed to the November 18, 2024 Council Meeting.
• Related tags: community_hub, community_services

This motion was postponed to the November 18, 2024 Council Meeting.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(h)

Motion by Councillor Jubenville re CK Community Hub (Ruled out of order) (agenda_item; unknown)

• Mover: Jubenville
• Summary: The Clerk explained that Councillor Jubenville's motion relating to the Sears Building is a Motion to Reconsider; because Councillor Jubenville did not vote on the prevailing side of the October 30, 2023 and January 15, 2024 motions, he cannot bring this motion to the floor at this time.
• Related tags: community_hub, procedural

Therefore, the motion of Councillor Jubenville’s relating to the Sears Building is a Motion to Reconsider.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 16(i)

Motion by Councillor Jubenville re Referendum on CK Community Hub (Postponed) (agenda_item; deferred)

• Mover: Jubenville
• Summary: Councillor Jubenville's motion regarding a referendum on the CK Community Hub was postponed to the November 4, 2024 Council Meeting.
• Related tags: community_hub, governance

This motion was postponed to the November 4, 2024 Council Meeting.

Source: Combined Council Meeting - October 21 2024 (Minutes) — Item 17(c)

Referendum re Chatham-Kent Community Hub (vote; defeated (6-11))

• Mover: Councillor Jubenville, Seconder: Councillor Wright
• Summary: Councillor Jubenville's motion directing administration to complete a report under the Municipal Elections Act on proceeding with a referendum in Chatham-Kent was defeated. Moved by Councillor Jubenville, seconded by Councillor Wright.
• Related tags: community_hub, referendum, elections

“That Council direct Administration to complete a report pursuant to the Municipal Elections Act complete with how to proceed in the most efficient and fiscally responsible way with a Referendum in Chatham-Kent.”

Source: Council Meeting - November 4 2024 (Minutes) — Item 17(e)

Motion by Councillor Storey re Ensuring access for all residents to the Chatham-Kent Community Hub (Postponed) (motion; deferred)

• Mover: Councillor Storey
• Summary: Councillor Storey's motion regarding ensuring access for all residents to the Chatham-Kent Community Hub was postponed to the December 9, 2024 Council Meeting.
• Related tags: community_hub, community_services

This item was postponed to the December 9, 2024 Council Meeting.

Source: Combined Council Meeting - November 18 2024 (Minutes) — Item 20(d)

CK Community Hub Accessibility Standards (Recommendations 1 & 2) (vote; carried (17-1))

• Mover: Councillor Storey, Seconder: Councillor Harrigan
• Summary: Council approved recommendations 1 and 2 of Councillor Storey's motion, directing staff to summarize and publish the accessibility standards the CK Hub detailed design will reference and to review these with the Accessibility Advisory Committee and Age Friendly Committee. Moved by Councillor Storey, seconded by Councillor Harrigan; recommendations 1 and 2 were voted together.
• Related tags: community_hub, community_services, planning

That Chatham-Kent staff provide a summary of the accessibility standards that the CK Hub detailed design will reference and leverage to meet best practices for current accessibility design,

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)

CK Community Hub Costing Standards Exceeding Requirements (Recommendation 5) (vote; defeated (9-9))

• Mover: Councillor Storey, Seconder: Councillor Harrigan
• Summary: Recommendation 5 of Councillor Storey's motion, requiring that recommendations from the AAC and stakeholder groups exceeding current standards be costed and included in upcoming Council reports, was defeated on a tied vote. Moved by Councillor Storey, seconded by Councillor Harrigan; voted separately.
• Related tags: community_hub, community_services, planning, budget

Recommendations from the AAC and stakeholder groups that exceed current standards are costed out and included in upcoming Council reports on this proposal.

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)

CK Community Hub Parking Accessibility Review (Recommendation 4) (vote; carried (11-7))

• Mover: Councillor Storey, Seconder: Councillor Harrigan
• Summary: Recommendation 4 of Councillor Storey's motion, requiring a list of parking distance and accessibility features to be reviewed with the ACC and included in the next Report to Council, was carried. Moved by Councillor Storey, seconded by Councillor Harrigan; voted separately.
• Related tags: community_hub, community_services, planning

A list of parking distance and parking accessibility features of the proposed site are reviewed with the ACC and included in the next Report to Council on this item.

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)

CK Community Hub Traffic/Pedestrian Studies (Recommendation 3) (vote; defeated (5-13))

• Mover: Councillor Storey, Seconder: Councillor Harrigan
• Summary: Recommendation 3 of Councillor Storey's motion, requiring standard traffic, pedestrian load and traffic-impact studies for the CK Hub project, was defeated. Moved by Councillor Storey, seconded by Councillor Harrigan; voted separately.
• Related tags: community_hub, community_services, planning

This planning will include standard studies for a project of this type and size, which includes passenger and pedestrian load, modelling and traffic flows in and around the entire property,

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)

CK Community Hub Universal Design Assessment (Recommendation 6) (vote; defeated (5-13))

• Mover: Councillor Storey, Seconder: Councillor Harrigan
• Summary: Recommendation 6 of Councillor Storey's motion, requiring an assessment of the team's universal design experience reviewed with AAC, was defeated. Moved by Councillor Storey, seconded by Councillor Harrigan; voted separately.
• Related tags: community_hub, community_services, planning

An assessment of universal design experience of the current team is done and reviewed with AAC;

Source: Council Meeting - December 9 2024 (Minutes) — Item 16(c)