Issue Timeline: information_technology

Riverview Gardens Information Technology Strategic Plan (vote; carried)

• Mover: Councillor Harrigan, Seconder: Councillor Wright
• Summary: Council received the Riverview Gardens IT Strategic Plan, approved two temporary staff positions, and approved $100,000 plus total staffing costs of $479,395 funded from the Seniors Services Operational Reserve. Moved by Councillor Harrigan, seconded by Councillor Wright; carried by show of hands.
• Related tags: community_services, budget
• Entities: A&A Ward Consulting and Associates
• Needs human review: Vote result not fully recorded, Motion outcome listed, but no recorded vote tally

The Riverview Gardens Information Technology Strategic Plan as prepared and presented by A&A Ward Consulting and Associates be received and recommendations contained within the Riverview Gardens Information Technology Strategic Plan be taken into consideration

Source: Council Meeting - February 5 2024 (Minutes) — Item 17(a)

Sole Source - Boomi Integration Platform License Renewal (motion; carried)

• Mover: —
• Summary: Council approved the sole-source renewal of the Boomi Integration Platform license as part of the consent agenda.
• Related tags: procurement

Sole Source – Boomi Integration Platform License Renewal

Source: Combined Council Meeting - February 26 2024 (Minutes) — Item 16(a)

RFP R23-242 Award - Virtual Call Centre Software Replacement (motion; carried)

• Mover: —
• Summary: Council approved the award of Request for Proposal R23-242 for Virtual Call Centre Software Replacement as part of the consent agenda.
• Related tags: procurement

Request for Proposal R23-242 Award – Virtual Call Centre Software Replacement

Source: Council Meeting - March 4 2024 (Minutes) — Item 14(a)

Microsoft Enterprise Licensing Agreement Renewal (motion; carried)

• Mover: —
• Summary: Council approved the Microsoft Enterprise Licensing Agreement Renewal as part of the consent agenda.
• Related tags: by_laws, procurement
• Entities: Microsoft

Microsoft Enterprise Licensing Agreement Renewal

Source: Council Meeting - March 25 2024 (Minutes) — Item 18(e)

Cooperative Purchase End-User Computing Devices and Services (vote; carried (16-0))

• Mover: Jubenville, Seconder: Thompson
• Summary: Council awarded the 2024 lifecycle replacement of municipal workstations/computers to Dell Technologies through the OECM agreement at a total value of $670,951 (incl. HST), funded from multiple reserves. Moved by Councillor Jubenville, seconded by Councillor Thompson.
• Related tags: procurement
• Entities: Dell Technologies, Ontario Education Collaborative Marketplace (OECM)

The 2024 lifecycle replacement of municipal workstation/computers be awarded to Dell Technologies through the Ontario Education Collaborative Marketplace (OECM) End-User Computing Devices and Services agreement at a total value of $670,951 including HST.

Source: Combined Council Meeting - April 29 2024 (Minutes) — Item 17(d)

Cooperative Purchase - Business Continuity Management Program (motion; carried)

• Mover: —
• Summary: Council approved the cooperative purchase for the Business Continuity Management Program (BCMP) as part of the consent agenda.
• Related tags: procurement, business_continuity

Cooperative Purchase - Business Continuity Management Program (BCMP)

Source: Council Meeting - September 9 2024 (Minutes) — Item 19(a)

Mutual Aid Agreements (Information Technology) (vote; carried (15-0))

• Mover: Councillor Jubenville, Seconder: Councillor McDonald
• Summary: Council authorized the Director, Information Technology & Transformation and the Director, Legal Services to enter into IT-related mutual aid agreements with other municipal organizations. Moved by Councillor Jubenville, seconded by Councillor McDonald.
• Related tags: governance, mutual_aid

The Director, Information Technology & Transformation and Director, Legal Services be authorized to enter into Information Technology related mutual aid agreements with other municipal organizations.

Source: Council Meeting - December 9 2024 (Minutes) — Item 22(a)

Microsoft Enterprise Agreement (motion; carried)

• Mover: —
• Summary: Item 18(b) was approved as part of the consent agenda.
• Related tags: procurement, software, budget
• Entities: Microsoft Canada Inc., Municipality of Chatham‑Kent

b.Microsoft Enterprise Agreement Negotiation "That
Administration proceed with direct negotiation with Microsoft Canada Inc. for the Municipality’s 2027–2030 Microsoft Enterprise Agreement, recognizing that Microsoft Canada Inc. is the sole provider of Microsoft software and cloud services in Canada.
Administration initiate a procurement process to select a Microsoft‑authorized Licensing Solution Partner (LSP) to administer the Enterprise Agreement on Microsoft Canada Inc.’s behalf, in accordance with the Municipality of Chatham‑Kent Purchasing By‑Law.
The Director, Information Technology & Transformation and Director, Legal Services be authorized to finalize the Microsoft Enterprise Agreement terms, pricing, and the recommended Licensing Solution Partner, within existing municipal budget."
This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 13 2026 (Minutes) — Items 14 and 18(b)

Technology strategy consulting (motion; carried)

• Mover: —
• Summary: Item 18(c) was approved as part of the consent agenda.
• Related tags: consulting, procurement, budget
• Entities: Gartner Canada Co., ITT Strategic Plan Reserve

c.Corporate Technology Strategic Plan Executive Consulting Support "That
A one‑year Executive Strategy Service be awarded to Gartner Canada Co. at a total cost of $146,008.43 including applicable taxes and funded from the ITT Strategic Plan Reserve.
The Director, Information Technology & Transformation, be authorized to execute the necessary agreements, satisfactory to the Director, Legal Services."
This report was approved as part of the Consent Agenda.

Source: Council Meeting - April 13 2026 (Minutes) — Items 14 and 18(c)

Fire records management system (vote; carried)

• Mover: —
• Summary: The FirstDue cooperative purchase was approved through the consent agenda.
• Related tags: fire_services, procurement, budget
• Entities: FirstDue, Kinetic Group Purchasing Organization, CDW Canada Corp., Ministry of the Solicitor General, MNRF
• Needs human review: Vote result not fully recorded, Evidence excerpt is long or vague

a.Cooperative Purchase – Fire Records Management System (FirstDue) "That
Approve the cooperative purchase of a Fire Records Management System (RMS), FirstDue, through the Kinetic Group Purchasing Organization (GPO) RFSO 2112 – Information Technology Solutions and Services, with CDW Canada Corp., a Canadian vendor, as the supplier;
Authorize the award at a total cost of $123,278.90 (excluding HST) for Year One, which includes software licensing and implementation services, as part of a five (5)year agreement with options to extend for an additional two (2) years;
Approve Year One costs to be fully funded through approved Ministry of the Solicitor General / MNRF Grant funding;
Approve that ongoing annual software licensing costs in Years Two through Five be funded from existing, previously approved Fire Services base operating budgets, and formally adjusted through the 2027 budget maintenance process; and
Authorize the Mayor and Clerk to execute all necessary agreements."
This report was approved as part of the Consent Agenda.

Source: Combined Council Meeting - June 22 2026 (Minutes) — Item 21(a)